AE Royal

Aethelmearc Royal encampment, a few years past. Photo credit, Aoife

A call for volunteers from the Æthelmearc War Chamberlain, Master Janos:

It is the end of July. The smell of fresh duct tape and the cursing of people sewing permeates the air… War looms on the horizon. SCAdians across the globe check lists, pack, re-pack and hope that their travel plans will get them all the way to Cooper’s Lake for yet another Pennsic War.

The Kingdom of Æthelmearc will yet again set up its own presence to create a space where meetings can be held, stories can be told, artisans can show off their skills and scribes can teach their techniques. Creating this environment takes some effort; effort made easier when many hands come out to help.

This year, we are continuing a system set up last year that seemed to work very well, minimizing the impact on volunteers’ time while also allowing Æthelmearc Royal to be set up quickly and efficiently. Æthelmearc needs you to help out with the following:

Sunday July 30th
9:30AM to 12:00PM (Noon)

Truck Crew at the Trailer
Needed: 8 Persons (able to lift and carry)

This team meets out at the Æthelmearc Trailer (near the archery field) to offload the big trailer into the box truck that has been rented to shuttle things over to N04 (Royal). We offload the whole trailer; so this team quickly moves items to the truck, and waits while a small team empties the rental truck at N04 and then returns. This process usually takes about three trips and this team is be released at noon.

11:30 AM to 4:30PM

Ground Crew at Æthelmearc Royal
Needed: Many Hands Make Light Work (all skills and abilities)

This team meets at Æthelmearc Royal and sets up the encampment according to an orchestrated plan. Individuals set up pavilions, dig a sump, and finally erect the sheet wall that proudly identifies Æthelmearc’s heart at Pennsic. The Scribal tents, the main gate, meeting tent and other community spaces are created during this time. Refreshments are provided to keep this small army of workers hydrated and this activity will end at 4:30PM, allowing those that need to drive home or finish up things at their home encampments time to do so before supper.

Friday August 11th
10:00AM to 3:00PM

Ground Crew at Æthelmearc Royal
Needed: Many Hands Make Light Work (all skills and abilities)

We undo all the work done at set up, carefully packing and stowing the canvas and walls for another year of time in the trailer. Orchestrated again by a “foreperson” on the ground, items are made ready to be loaded back onto the rental truck to make the trip back to the trailer. As before, refreshments will be provided to keep workers safe. This session often has fewer people show up as there are battles and other morning activities still happening on Friday. Thus we need more folks to show up to this so that the camp can be packed up before people start heading home.

1:30PM to 4:00PM

Truck Crew
Needed: 8 Persons (able to lift and carry)

The encampment having been packed up, needs to be picked up and transported back to the trailer. A small crew rides the truck to assist with loading at Æthelmearc Royal as the rest of the crew waits at the trailer to pack things back away. We are trying to schedule this so that those who have had fought in the morning will have time to grab a bite to eat to help out afterwards.

Æthelmearc needs your help to set up and break down this communal space. If you are able and willing to assist please reach out to Master Janos (caseyodonovan@yahoo.com), especially if you want to be on the truck crews. You need not pre-register for this, though! Come on by during the ground crew times to assist! Thank you in advance for your help, and we look forward to seeing you in a few weeks. Until then safe journeys!