THIS CONTAINS IMPORTANT INFORMATION ABOUT KINGDOM EMAIL AND DOC SERVER. PLEASE FORWARD THIS TO PEOPLE WHO WILL NEED THIS INFORMATION. (Frankly, it is all important!!)

Good afternoon, Æthelmearc Royalty, Kingdom Officers, Guild Heads, Group Seneschals, and all who currently have groups that reside on the Kingdom Web Server, and the Kingdom’s Populace.

This is a VERY exciting time for the Kingdom’s Webministry!! With this said, there is much housekeeping to keep all aware of recent and upcoming changes.

We have been in the midst of setting up our Kingdom’s Google Account. I am very thankful for our team of Google Deputies who have helped brainstorm, write policies, and worked on creating specific Kingdom accounts on the backend of our Google Server.

New Kingdom Email Accounts

Soon we will have our first wave of Kingdom accounts set up. These accounts will be for all Royalty, Kingdom Officers, Guild Heads, Group Seneschals, and all who currently have groups that reside on the Kingdom Web Server. If you have had a forwarder in the past on the Kingdom server, it will now be an official email account on the Kingdom Google server. The Kingdom will no longer be forwarding emails and you will need to log in to check your email account. You will be receiving credentials to log in to your Kingdom Google account at the address you have been receiving your Kingdom email. If you are unsure of what email that is, please contact us at ae.google@aethelmearc.org (until the switch, then remove the “ae.”) and one of us will respond with information in a timely manner.

Groups and positions that will have automatic creation of accounts from this move include:

– All Kingdom Officers (that are listed on the AEthelmearc.org website. We will talk about this in a moment.)
– All Group Seneschals
– AEANS
-AELeads
– Chatelaine
– Coins (Moneyers Guild)
– Coppertree
– Heraldry (We will talk about this in a moment)
– Hunters Home
– Kings Crossing
– Marshal (Earl Marshal — We will talk about this in a moment)
– Myrkfaelinn
– Webminister
– Kingdom Announcement and Discussion Lists (We will talk about this in a moment)

Additionally, the “ae.” section of emails will be going away with this move to Google. For example, in the past to reach the King you would type the following email: ae.king@aethelmearc.org. After the move, this will become king@aethelmearc.org. All Kingdom hosted email addresses (as listed above) will follow suit. If an email is sent to ae.****@aethelmearc.org, after the switch, it will bounce. We update all information on the Kingdom Website as quickly as possible after the changeover to reflect accurate information.

Rapier Email Addresses

In addition, all email addresses that had fencing noted in the address (specifically for aethelmearc.org, NOT for marshal.aethelmearc.net) will be updated to rapier. If an email is sent to ae.region1fencing@aethelmearc.org, after the switch, it will bounce. Everyone will be notified before the switch occurs [which is slated for December 12, but will be reposted next week] and after the switch has taken place.

Heraldry Website and Email Addresses

The AEHeralds site will be joining the Kingdom server and AEHeralds.net will be switched to heraldry.aethelmearc.org. All emails that are associated with aeheralds.net will be changed to reflect the new ending once this change takes place. Please note, after this change if an email is sent to ****@aeheralds.net it will bounce. Everyone will be notified before the switch occurs and after the switch has taken place.
Marshal: The Marshal site will be switching domain endings from marshal.aethelmearc.net to marshal.aethelmearc.org. All emails that are associated with marshal.aethelmearc.net will be changed to reflect the new ending once this change takes place. Please note, after this change if an email is sent to ****@marshal.aethelmearc.net it will bounce. Everyone will be notified before the switch occurs and after the switch has taken place.

Kingdom Announcement and Discussion Lists

These lists are being retired from our longtime host at CMU and will open as Google Groups. We are attempting to move all the email addresses over to the new groups for those who are already members or either or both of the Kingdom lists. The new addresses for sending to these lists will be announcements@aethelmearc.org and discussion@aethelmearc.org. If you are not currently on either or both of these lists and would like to be, please let us know at ae.google@aethelmearc.org (until the switch, then remove the “ae.”), and we will gladly add you to either or both of these lists. You do not need to have an aethelmearc.org email address in order to be on these lists.

People with Multiple Accounts

For any position that has 2 related positions, which have corresponding emails in 2 separate subdomains: In these cases, we are creating aliases so you can use the same account for either email account. For an example of this, after changes go into effect, region1rapier@aethelmearc.org and region1rapier@marshal.aethelmearc.org will feed to the same account.

For any person that has 2 (or more) unrelated positions: Please note that you will have a separate Google account for each of these positions and will need to log in/out of these accounts to access specific information.
A few quick Q&As:

Q & A

What if my Group/Order would like email addresses with an AEthelmearc subdomain?
We can do this! Please have your seneschal email ae.google@aethelmearc.org (until the switch, then remove the “ae.”) and we can talk about specifics and work on this.

What about me? Can I get an aethelmearc.org Google Account/email address?
At some point in January we will be opening up our thelmearc Google Account Request Form for all paid members in Æthelmearc to create an Google account on our server. This will allow you to have an email address ending in aethelmearc.org and space in Google Docs. Please stay tuned for more specific information.

What if I don’t know how to use Google?
Please know we have documentation available and we will have online trainings available on Zoom. Please stay tuned for more information.

Can I easily log in and out of “unrelated” accounts?
Yes! We will have documentation available for logging into and switching between multiple Google accounts.

Can I be logged into my personal Google account and an AEthelmearc Google account simultaneously?
Yes! We will have documentation available for logging into and switching between multiple Google accounts.

Æthelmearc Documents Moving to Google Docs

The second subject of note — the Kingdom Doc Server has been moved to Æthelmearc’s Google Docs account. All Kingdom-hosted documents on the Kingdom website should reflect this change. Please let me know (ae.webminister@aethelmearc.org — until the switch, then remove the “ae.”) if something is not correct so it can be remedied.

If you have any questions, please feel free to email me at ae.webminister@aethelemearc.org (or during the downtime next week at ae.webminister@apospirit.net).

Thank you and in service to the Kingdom,

Baroness Amalie
AE Webminister