The Board of Directors of the Society for Creative Anachronism has announced a change to its CovidSafe policy.
Effective February 1:
Proof of vaccination or a negative COVID test shall not be required for children who are ineligible by virtue of their age. In addition to the normal sanctions process, anyone challenging event staff regarding the enforcement of this COVID policy shall be denied entry to or be immediately removed from the event.
The Kingdom Authorization Clerk has introduced a new online option for filing your Authorization paperwork. The paper form will not be going away, this is an enhancement of the current process. There will still be physical Authorization Cards sent to each fighter.
Here is the new process:
You will fill out either the paper authorization form OR go online to fill out the online form.*
You will either tear off the top portion of the paper form to show at the MOL table OR you will need to have your email confirmation available on your phone to show to the MOL.
You will either send in the bottom portion of the paper form to the Authorization Clerk (remembering to include a SASE) OR the Authorization Clerk will pull the online information.
The Authorization Clerk will then issue you an Authorization Card and send it to you via USPS.
At the MOL table you will need to have your authorization card, a picture of your authorization card on your phone, the top portion of the paper form, or the email confirmation you received when filling out the online form.
With electronic delivery of the confirmation, you *must* have the email pulled up on your phone to show at the table. The MOLs will not be able to provide you with a device to log into your email to produce that information. You may want to consider taking screen shots of the email so you have a backup in the event that there is minimal or no bandwidth available at the event site.
As summer’s heat gives way to the chill of autumn and we bundle up against the coming cold… it is time for Fall Æcademy! Come brewers and weavers, come fencers and seamstresses, come swordsmen and scribes – come all ye with knowledge to share and a desire to learn to the virtual Fall Æthelmearc Æcademy and War College of AS 56.
Due to the ongoing plague, instead of postponing another year, this years’ Æcademy will be virtual. Open to any and all, we shall gather December 11th from 10am to 5pm in the fantastical many-chambered realm of Zoom.
We are seeking teachers in all disciplines to fill our many virtual classroom slots, as well as Zoom moderators. We especially welcome all first-time virtual teachers, as well as prerecorded classes, and classes hosted by out of Kingdom teachers, as space allows. Not sure how to work the Realm of Zoom? The Kingdom will have the Spider Squire Squad TM ready for any eventual mechanical needs. The KMOAS Æcademy webpages has virtual teaching as well as Zoomerator FAQs (have a question not listed? Contact us!).
And remember… with Ice Dragon around the corner (in-person, March 26, 2022, website update in progress), I am sure many of you are busy researching, making, and perfecting your entries. So much work goes into an Ice Dragon entry… wouldn’t it be nice to have all that work transcend a single event? Why not have your future (or past) Pent entry do double-duty by using what you’ve done so far as the basis for a class?
The research you are doing for your entry provides you with the historical background and practices needed to understand who, when, where, why and how someone in the Middle Ages would have crafted your item. This information would also be of interest to students in a class. Sharing this information will speed your students on their way toward creating their own versions.
In a Historical Background class based on your research, you might include information about:
The item’s time period, culture, or geographical area
The artifact, illustration or painting, historical document, or website that inspired your work
How your item would have been produced in the Middle Ages or Renaissance
Additional books, websites, and other sources you used for researching your project
Chances are, as you create your item, you have to make decisions along the way. A class in which you describe, in detail, the decisions you’ve made — about tools, materials, and procedures — would be of immense help to someone who’s always wanted to try doing what you’ve accomplished. Especially helpful — in addition to your finished project, of course — would be any practice pieces or missteps. Sharing problems to avoid or solutions that worked for you would give your students confidence that they, too, can be successful.
In a How-I-Did-It class based on your entry, you might include information about:
What tools and materials you used to make your item, why you chose them
Where you obtained them (If you made the tools you used, include how you did that as well!)
What techniques you used and why you used them
Any particular steps you would change if you were to do this project again
With the knowledge and skills gained by creating your entry, you can also help others make their own, perhaps simplified, great thing. By providing tried-and-tested materials and demonstrating recommended techniques, you can help your students avoid time-consuming and costly mistakes. If you take progress photos of your entry as you work on it, these would not only provide you with a step-by-step format to follow in your class – it would also provide you with a perfect photo journal to add to your competition entry.
In a How-I-Should-Have-done-It (formerly known as a Make-and-Take-It) class based on your entry, you could discuss:
Where to procure supplies and materials needed to make the item
Loaner tools needed to make the item
Step-by-step instructions needed to make the item
As is custom, the Æthelmearc Æcademy will be using a Book of Faces “Event” page (still in progress, our apologies) to keep folks informed with event info and updates. Once it is online, please let us know if you’re “Going” or “Interested”, and please share with your Friends!
Want to know what is already on offer? Check out our online class listing, courtesy of our ever-industrious KMOAS webminister Master Robert of Ferness. This class list will be updated as we continue to approve new class submissions over the coming weeks, so check back on a regular basis. We also intend to add class handouts to the class listings (as available) for future reference, and those boring, dark winter nights…
Looking forward to seeing you there!
Yours in Service,
Elska & Hrolfr, KMOAS and Elena de la Palma, Chancellor
Come join us to teach, learn, and support the arts on DECEMBER 11th, 2021 via ZOOM.
*Student registration is NOT REQUIRED – we’re making it easier than ever to access virtual AEcademy!*
To get information, inspiration, and more, please check out this amazing event page http://aeans.aethelmearc.org/aecad-f21/, courtesy of our wonderful Kingdom Ministers of Arts & Sciences Master (and Class Coordinator for this fall’s Virtual AEcademy) Hrólfr Á Fjárfelli and Mistress Elska Á Fjárfelli, and the gracious Webminister for the Arts & Sciences website, Master Robert of Ferness!
Questions? Contact Hrólfr, Elska, or myself and we’ll be happy to answer!
Greetings from THL Deirdre Scot of Clann Scot, Kingdom Authorization Clerk.
With practices and events in full swing once again, I will take this opportunity to remind everyone of a few things when filling out authorization forms.
Please write legibly. If we get a form we can not read, we are guessing on names, addresses, emails, etc. On more than one occasion forms have come back as undeliverable. Which means your waiting longer for your card, and we have duplicate work.
Fill out the form in its entirety. If we have to call, email or send back the form due to missing information it will only take longer for your card to arrive.
If you are authorizing or re-authorizing in different disciplines (EX: Rapier & Heavy) you must have a marshal who is authorized in that form sign your authorization. For Example: If you are authorizing for one handed weapon and combat archery for heavy, and the marshal you are with is only authorized in one handed weapon. That marshal CAN NOT authorize you for combat archery. You will need to seek out a marshal who can authorize you for Combat Archery and ask for that signature.
Marshals – Do not sign forms that are not filled out in its entirety. If you notice an individual who is authorizing or re-authorizing for a form you are not authorized in make sure inform them. If your marshallate has expired do not sign the form. We will send it back for a current marshal to sign. We do check the marshal roster.
Marshals In Training (MIT) – A marshal in training should not be signing a form. If they are doing an authorization under the supervision of a Marshal then the supervising marshal should be signing the form.
In addition, self addressed envelopes are always welcome and encouraged. If you’re able, a box of envelopes or stamps with your form or when you see one of us at an event, practice or meeting is also welcomed.
We are here to help. If you have any questions or concerns please reach out.
By doing the above, you help save time, expedite the process and most importantly keep your Authorization Clerks sane!
Greetings Æthelmearc from the new Kingdom Chronicler!
My apologies for taking so long to communicate after assuming the office of Kingdom Chronicler. My fall event season was a whirlwind (to say the least) and I am just starting to catch up. Before speaking a bit about my plans I would like to acknowledge a few people.
First and foremost, I would like to thank the outgoing Kingdom Chronicler, Dame Aine O’Muirghesan and her deputy, Lady Aerin (Euron), Wen Pengrek for their hard work and service. Dame Aine served as Kingdom Chronicler during one of the hardest times in recent memory and was a strong link in the chain that held us together. Lady Aerin mentioned in a recent conversation (and pardon me if the time is not exact) has served as the Chronicler for the Shire of Coppertree for well over ten years as well as serving as Deputy Kingdom Chronicler. The job of a Chronicler on any level is never an easy one and you are both a credit to the Society and the Kingdom.
A large part of my work as Chronicler will involve administrative tasks including information tracking, review of policy, compliance, and communication with local Chroniclers. This is a job I cannot accomplish alone. Assuming the role of my new deputy is Lady Thalia Papillon. Thalia’s experience from ÆLive, the Æthelmearc Gazette, as well as numerous autocrat and officer positions will prove invaluable to the Chronicler’s office.
Baroness Amalie Reinhardt remains at the helm of the historian’s office. Amalie’s appointment to this position (as well as her hard work) predates me, so I claim no credit for such a fine choice for historian. I am glad she is part of the team and I know we can all look forward to her continued efforts in documenting our rich history.
Over the next few weeks, either I or Lady Thalia will be reaching out to the Chroniclers of the Kingdom to touch bases. I hope to speak to each of you about your thoughts on the future of newsletters, increasing exposure, and encouraging participation of the populace. I welcome all input and understand that many of you have a great deal of experience. I welcome tapping into that. If you have need of me prior to that, please feel free to reach out to me anytime.
To the Kingdom, I hope I can live up to half of the accomplishments of my predecessors and look forward to my time as Chronicler.
I know we’ve had a number of changes lately. We have another one. Corporate has informed me that the previous sign in sheet does not match their requirements. Here’s the updated information:
1. Everyone who physically attends an event/practice/gathering/etc. has to provide their name and contact information. That should go to the local Seneschal and be kept for 60 days. You only need name and contact information.
2. The attestation sheet should be a separate sheet and should go to the Kingdom Seneschal – a picture of that signed sheet should be emailed to email@example.com – or send it to the Kingdom Seneschal via regular mail, and that address can be found in the Æstel.
Basically, Corporate et al did not like us combining the two sheets. However, this should streamline the process a bit – Covid Vax/Test Checkers can just visibly look at persons’ ID and proof and wave them through, and then sign the attestation form once Gate/Troll/Practice is over. The Checkers do not have to write anything else down.
I am sorry for the confusion. My deepest apologies and I greatly greatly appreciate your patience.
EDIT: THIS INFORMATION HAS BEEN SUPERCEDED. DO NOT USE THE FORM DISCUSSED IN THIS ANNOUNCEMENT.
Master Illadore de Bedegrayne, Kingdom Seneschal, made this announcement:
Dame Ursula of Roen has made a AE Covid Check and Contact Tracing Sheet!
You are not required to use this specific sheet; however, it is handy and has all the required information. I’ve attached the PDF and here’s also the Google Link to the document.
Thank you all for your patience while we work through the processes and procedures.
Illadore Kingdom Seneschal
Dame Ursula further clarified:
This is meant for non-events or in addition to your event troll sheet. Also, there should be ONE checker per each sheet, meaning, if you sign in more than 25 people as a checker you will be signing off on multiple sheets, or you may be signing a less-than-full sheet if you check less than 25 people in your checking time. It covers both the COVID check-in process and the contact tracing currently necessary for SCA gatherings and is meant to be printed prior to the gathering and filled out manually since electronic signatures are not currently allowed for this process.
The time flies and we are approaching the end of our first term as Kingdom Minister and Deputy Minister of Arts & Sciences. It is our pleasure and intention to request a second term, but we encourage anyone interested to also consider applying for this position. Therefore, we are calling for letters of intent for the position of Æthelmearc’s Kingdom Minister of Arts and Sciences, to begin at the end of our first term on January 12th, 2022.
Applicants would preferably have some knowledge of scoring rubrics and about the format, setup and running of the Kingdom Arts & Sciences Championship, the Queen’s Prize Tourney, and Arts & Sciences Faire. Please don’t hesitate to contact either of us for more information, we are more than happy to answer any questions you may have!
This message is from Master Illadore de Bedegrayne, Kingdom Seneschal.
I have had several questions about feasts in the past few weeks.
Bottomline – masks are required inside, at all times, by all participants (regardless of vaccination status) at events/practices/gatherings – if you
are in an area of high or substantial transmission. As of today, that is all of Æthelmearc. Not a single county in Æ is moderate or low in Covid transmission.
This means people cannot eat inside, and we cannot have feasts inside. If you are having feast outside (under the stars, in an open tent, under an open shelter), that’s fine – but – be mindful as that means that unvaccinated folks (including all kids under 12) have to eat away from others (or away with their families.)
My discussions with Duke Christopher in the past included how Covid-19 transmission has happened while people were eating – and that was pre-Delta, which is even more contagious than the previous strains. I have deep concerns about unvaccinated folks inside, unmasked, with other unvaccinated folks, for extended periods of time. Being together and eating for extended periods of time is pretty much the definition of a normal SCA feast.
I know, I don’t like it either. I deeply want to eat with my friends. This pandemic is terrible – but would be even worse than not having feast is my beloved Æ folks catching COVID and getting sick, passing it on to others, going to the hospital, or dying.
Please contact me or the Deputy Kingdom Seneschal for Pandemics (firstname.lastname@example.org) if you have any questions.