Greetings Unto the Most FANTASTIC Kingdom of Æthelmearc!
This is your Pennsic Chamberlain here, asking for your assistance and service.
On Sunday, July 28th from 9 -11 in the morning (approx 8 people at a time), we will be at the trailer to unload all the stuff for the Royal encampment. Please reach out to me so that we don’t have an abundance of people at one time. And from 10 -2 PM(ish) of the same day (approximately 20 people at one time), we will be at AE Royal starting to put up the Hospitality and Scribal tents.
We will start break down at 9 AM on Friday, August 9th. Same number of people above. I know there is a lot of stuff still going on, but remember, many hands make quick and lighter work.
There will be lunch provided for those who show up to help.
If you have any questions or concerns, please feel free to reach out to me via email or Facebook:
Email: anastasiedelamoure@gmail.com Facebook: Samantha Moore (Anastasie deLamoure)
In Service to the Dream,
Baroness Anastasie deLamoure
Aethelmearc Royal encampment, a few years past. Photo credit, Aoife
Aethelmearc Royal encampment, a few years past. Photo credit, Aoife
From the Kingdom Pennsic Chamberlain, Baron Janos:
A friendly reminder for people to plan to help set up and break down Æthelmearc Royal this Pennsic. Set up will be on the First Sunday and tear-down the final Friday.
Like past years, we are looking for crews to handle the loading of the transfer truck at the AE Trailer and a ground crew to set up at N04.
We are also looking for folks willing to/interested in splitting the cost of a box truck for the first Sunday and the final Friday of Pennsic. The Kingdom will split the cost of the rental of the truck on those days. Doing so means we will not have to wait for the Coopers to transport, and will speed up the process considerably. If you are interested or can otherwise help out with transport, please contact the Pennsic Chamberlain at caseyodonovan@yahoo.com or 267-679-1171.
Thank you all in advance for your help in setting up and breaking down Æ Royal this year. We hope to make it a quick and easy process like in the past.
Aethelmearc Royal encampment, a few years past. Photo credit, Aoife
A call for volunteers from the Æthelmearc War Chamberlain, Master Janos:
It is the end of July. The smell of fresh duct tape and the cursing of people sewing permeates the air… War looms on the horizon. SCAdians across the globe check lists, pack, re-pack and hope that their travel plans will get them all the way to Cooper’s Lake for yet another Pennsic War.
The Kingdom of Æthelmearc will yet again set up its own presence to create a space where meetings can be held, stories can be told, artisans can show off their skills and scribes can teach their techniques. Creating this environment takes some effort; effort made easier when many hands come out to help.
This year, we are continuing a system set up last year that seemed to work very well, minimizing the impact on volunteers’ time while also allowing Æthelmearc Royal to be set up quickly and efficiently. Æthelmearc needs you to help out with the following:
Sunday July 30th 9:30AM to 12:00PM (Noon)
Truck Crew at the Trailer Needed: 8 Persons (able to lift and carry)
This team meets out at the Æthelmearc Trailer (near the archery field) to offload the big trailer into the box truck that has been rented to shuttle things over to N04 (Royal). We offload the whole trailer; so this team quickly moves items to the truck, and waits while a small team empties the rental truck at N04 and then returns. This process usually takes about three trips and this team is be released at noon.
11:30 AM to 4:30PM
Ground Crew at Æthelmearc Royal Needed: Many Hands Make Light Work (all skills and abilities)
This team meets at Æthelmearc Royal and sets up the encampment according to an orchestrated plan. Individuals set up pavilions, dig a sump, and finally erect the sheet wall that proudly identifies Æthelmearc’s heart at Pennsic. The Scribal tents, the main gate, meeting tent and other community spaces are created during this time. Refreshments are provided to keep this small army of workers hydrated and this activity will end at 4:30PM, allowing those that need to drive home or finish up things at their home encampments time to do so before supper.
Friday August 11th 10:00AM to 3:00PM
Ground Crew at Æthelmearc Royal Needed: Many Hands Make Light Work (all skills and abilities)
We undo all the work done at set up, carefully packing and stowing the canvas and walls for another year of time in the trailer. Orchestrated again by a “foreperson” on the ground, items are made ready to be loaded back onto the rental truck to make the trip back to the trailer. As before, refreshments will be provided to keep workers safe. This session often has fewer people show up as there are battles and other morning activities still happening on Friday. Thus we need more folks to show up to this so that the camp can be packed up before people start heading home.
1:30PM to 4:00PM
Truck Crew Needed: 8 Persons (able to lift and carry)
The encampment having been packed up, needs to be picked up and transported back to the trailer. A small crew rides the truck to assist with loading at Æthelmearc Royal as the rest of the crew waits at the trailer to pack things back away. We are trying to schedule this so that those who have had fought in the morning will have time to grab a bite to eat to help out afterwards.
Æthelmearc needs your help to set up and break down this communal space. If you are able and willing to assist please reach out to Master Janos (caseyodonovan@yahoo.com), especially if you want to be on the truck crews. You need not pre-register for this, though! Come on by during the ground crew times to assist! Thank you in advance for your help, and we look forward to seeing you in a few weeks. Until then safe journeys!
As we all finish packing up for War, your help is needed to make our Kingdom shine and to provide the space for all people of Æthelmearc to use! Many hands make light work, and a few hours of your time (or as much as you can offer) will make the effort much lighter for all.
The AE Royal Setup-Takedown schedule is:
Sunday July 31 9AM – 1130AM Truck at Trailer, 4-6 person truck crew loads the truck and brings the material over to Royal. Then unloads it there. Truck team released.
12 NOON – 5PM Set up team starts with Scribe 1 and begins to set up all the canvas. By 5 everything should be up. The ground team is released with many thanks.
Friday, August 12 9AM – 1PM Break down of camp commences. The truck will be onsite and as things are broken down, they go right into the truck. Once loaded the ground crew is released.
1 PM – 5PM Loaded truck heads over to the trailer. Unload team will be there to move items from in the truck into the trailer. Once loaded and closed the truck crew is released and we are done for the year.
Please consider coming out and donating a bit of your time to help out. You simply need to show up at the appointed time. If you want to be part of the truck crew send a note to Master Janos (caseyodonovan@yahoo.com). Pains have been taken to make sure that no-one’s time will be wasted and refreshments will be available at both set up and take down.
