I know we’ve had a number of changes lately. We have another one. Corporate has informed me that the previous sign in sheet does not match their requirements. Here’s the updated information:
1. Everyone who physically attends an event/practice/gathering/etc. has to provide their name and contact information. That should go to the local Seneschal and be kept for 60 days. You only need name and contact information.
2. The attestation sheet should be a separate sheet and should go to the Kingdom Seneschal – a picture of that signed sheet should be emailed to email@example.com – or send it to the Kingdom Seneschal via regular mail, and that address can be found in the Æstel.
Basically, Corporate et al did not like us combining the two sheets. However, this should streamline the process a bit – Covid Vax/Test Checkers can just visibly look at persons’ ID and proof and wave them through, and then sign the attestation form once Gate/Troll/Practice is over. The Checkers do not have to write anything else down.
I am sorry for the confusion. My deepest apologies and I greatly greatly appreciate your patience.
EDIT: THIS INFORMATION HAS BEEN SUPERCEDED. DO NOT USE THE FORM DISCUSSED IN THIS ANNOUNCEMENT.
Master Illadore de Bedegrayne, Kingdom Seneschal, made this announcement:
Dame Ursula of Roen has made a AE Covid Check and Contact Tracing Sheet!
You are not required to use this specific sheet; however, it is handy and has all the required information. I’ve attached the PDF and here’s also the Google Link to the document.
Thank you all for your patience while we work through the processes and procedures.
Illadore Kingdom Seneschal
Dame Ursula further clarified:
This is meant for non-events or in addition to your event troll sheet. Also, there should be ONE checker per each sheet, meaning, if you sign in more than 25 people as a checker you will be signing off on multiple sheets, or you may be signing a less-than-full sheet if you check less than 25 people in your checking time. It covers both the COVID check-in process and the contact tracing currently necessary for SCA gatherings and is meant to be printed prior to the gathering and filled out manually since electronic signatures are not currently allowed for this process.
COVIDSafe Proof of Fully Vaccinated Status or Negative COVID Test Policy Resolution
The SCA Board of Directors aims to balance getting Society participants back to doing the things we love with measures that support Kingdoms in protecting all that people have worked so hard for. Our COVIDSafe Resolutions provide a flexible, risk based framework that allows Kingdoms in the United States and Canada to put in place a core set of requirements that event organizers and individuals must adhere to, based on their current environment and public health directions and advice.
As more information becomes available, the Board reviews and updates its resolutions where necessary in line with its responsibility to act diligently, with due care and in good faith. This is never more important than with issues related to the health and safety of our participants.
In line with this approach, based on changing circumstances and updated expert advice, on September 25, 2021, the Board has resolved the following:
Proof of Fully Vaccinated Status or Negative COVID Test
In addition to the existing policy allowing Kingdoms to establish a mask policy, Kingdom Seneschals in consultation with the Crown shall have the discretion to implement the following policy requiring proof of COVID vaccination or a negative COVID test taken within 72 hours of an event start time from all event attendees:
Events are any activities defined in Corpora II.A, Society Events Defined
Proof of being fully vaccinated must be in the form of a government issued card (original or photograph) or an electronic record.
Proof of negative COVID test must be issued from a licensed medical provider and presented in such paper form or electronic form that the event staff can verify its authenticity. Letterhead from a medical provider or an email address clearly identifying the medical provider as the sender of an electronic record shall constitute authentic proof.
All persons over the age of 18 must present government issued photo identification along with the proof of being fully vaccinated or a negative COVID test. Parents and guardians of minors must present their own identification along with proof of being fully vaccinated or a negative COVID test for all minors attending an event in their care.
Proof of vaccination or a negative COVID test shall not be required for children under 12. Children that are aged 3-11 shall wear a mask.
In addition to the normal sanctions process, anyone challenging event staff regarding the enforcement of this COVID policy shall be denied entry to or be immediately removed from the event.
The Kingdom must have one person at a time checking the proof of being fully vaccinated or a negative COVID test at an event. The event organizer, or their designee, shall maintain a list of names and times of the person(s) conducting the check at the entrance. Once the entrance is closed at the event, said person(s) will sign a statement at the bottom of the list of names and times, which reads:
“I have monitored the event entrance at the times noted above, and I have verified that each person entering the event during that time has shown me proper identification, along with either proof of being fully vaccinated or a negative COVID test taken within 72 hours of the start of the event.”
Kingdom Seneschals shall notify the Society Seneschal where local, state, provincial, or national law supersedes this policy.
This policy shall not apply to Lochac and Drachenwald.