Tag Archives: Event Announcements

On Submitting Events to the Kingdom Calendar

09 Monday Apr 2018

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Greetings Good and Noble Æthelmearc!

As the wheel of the year turns, I’m sure you are all working diligently on events for this upcoming event season. As your bids are approved and you submit your events to have posted on the Kingdom calendar and in the Æstel, please remember to fulfill all of the requirements of Kingdom Policy regarding calendar submissions.

All event listings must have the following information in the text of the listing (not just listed in the form):

  • Date(s) of Event
  • Time of Event (including when site opens and closes)
  • Name of the Sponsoring Group (If the Group is incipient, the sponsoring group must also be listed.)
  • Name, Street Address, City, State, and Zip Code of the Event Site (If there is no street number, please state this clearly.)
  • Name (Both Society and Real), Address, and Phone Number of the Autocrat
  • If there is a separate reservations clerk, please include their Name (Society and Real), Address, and Phone Number as well.
  • The costs of the event, or the clear statement that the event is free.
  • The statement “Make Checks Payable to SCA (state), Inc. – (Group Name)“

Regarding event cost verbiage, please use “Adult Event Registration,” “Adult Member Discount Event Registration,” etc.

Please DO NOT use the words “fee,” “cost,” etc. ANYWHERE in your event description, even in reference to feast reservations, merchanting spaces, etc.

Please verify with the site owners that your site is ADA compliant before listing your site as ADA compliant. I will be contacting you directly for proof of ADA compliance, so don’t let that hold up your event submission or update!

If you do not include all of these policy requirements, your event listing cannot be posted to the Kingdom Calendar. A placeholder will be posted in its place, but this only contains the Event Name, Hosting Group, and proposed dates, and will not get posted to the Æstel.

Please be sure to review your listings carefully before submitting, and feel free to contact me with any questions you may have at ae.events@aethelmearc.org.

Happy eventing!

Yours In Service,
Lord Rhys Penbras ap Dafydd
Kingdom Events Coordinator

Check out the new Event Submission Forms!

30 Thursday Mar 2017

Posted by in Officer Announcements

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Greetings unto the Most Glorious Kingdom of Æthelmearc!

Lady Aine (as Kingdom Chronicler), Lord Rhys (as Kingdom Events Coordinator), and I (as Kingdom Webminister) have been busily working on a system to address many of the recent concerns for event announcements in the Æstel and on the Kingdom website. The information below has already been approved by our Kingdom Seneschal, Duke Christopher.

We have updated our event submission and update forms. Just click on the links to check them out.

These updates include a few items of note:

1.  There are now 2 event announcement sections — one for the Æstel and one for the website. If the 2 sections are different, THL Aine will include “Please look for more information on the Æthelmearc Website” (or something similar) at the end of the event announcement in the Æstel. This will allow for information that does not need publishing in the Æstel (to keep within the 500 word limit), but that the autocrat would like disseminated to the populace. Examples of what might be listed on the website but not in the Æstel may include driving directions, the specifics of the A&S tournament, and the like…

2.  The following prompts will now be required (for all new events and updates), with the exception of the weapons question (noted below):

Event Alcohol Policy? Wet Site, Damp / Discreet Site, or Dry Site / No Alcohol

Are Pets Allowed? Yes or No

Are Flames Allowed? Open Flames, Contained Flames, or No Flames Allowed

Are Weapons Allowed? Weapons Allowed, Tied Weapons Only, No Weapons Allowed
(Please note: An answer to this question will not required, unless the answer is tied or no weapons.)

Each question also allows for additional information to be included, if desired. This information should be kept brief (such as “Leashes required” or “Contained flames during feast only”).

It is recommended that the required information listed above also be included in the event announcement. However, each of the answers from the set of questions will be translated into a quick-glance icon reference that will be placed both in the Æstel and on the website. On the website, these icons will be listed directly under the Royal Progress information within an event announcement, if it exists. Otherwise, it will be on the line right below the event name. This information will not be seen in the calendar listings.

The icon guide (with pictures) is located here.
A guide will also be placed in the AEstel.

An example of the new web icons.

*  Alcohol allowed?
Wet Site: Wine cup
Damp/Discreet Site: Wine cup with a white “do not” circle
Dry Site: Wine cup with a black “do not” circle

*  Pets allowed?
Yes: Paw Print
No: Paw Print with black “do not” circle

*  Flames allowed?
Open: Flame
Contained: Flame with a white “do not” circle
No flame: Flame with a black “do not” circle

*  Weapons allowed?
Weapons Allowed: Sword
Tied Weapons: Sword with a white “do not” circle
No Weapons Allowed: Sword with a black “do not” circle

We appreciate your patience as we transition to the new system in the Æstel and on the website. It will take awhile for all event announcements to display the new icon system. If you are an event autocrat, it is requested that you submit an update form so we have the information needed to display the appropriate icons associated with your event.

Thank you all very much for your support!

In service,
Lady Amalie Reinhardt, Webminister
and on behalf of Lady Aine O’Muirghesan and Lord Rhys Penbras ap Dafydd

Registering an Event in Æthelmearc

14 Wednesday Oct 2015

Posted by in Event Announcements & Updates

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AEthelmearcGreetings People of Æthelmearc!

I have been asked by our Chronicler to send out a reminder regarding event announcements.

**If you wish to put an event announcement on the Aethelmearc calendar, or have questions about the calendar or your event, please DO NOT send the information to the Chronicler.  He cannot help you.**

Instead,  please send it to the Event Coordinator at the following address:

ae.events@aethelmearc.org

Unfortunately, the initial web form is currently broken and cannot be used.  Instead, once your bid has been formally accepted by your group,  send the following information to the Event Coordinator:

(1) Name of event
(2) Date of event
(3) Group hosting the event

An event announcement will be started for you and the information to log in and complete the announcement will be emailed in return.  You will then be required to complete the announcement information.

YIS,
THL Beatrice de Winter
AE Event Coordinator

A Plethora of Events Next Weekend!

29 Saturday Aug 2015

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Never let it be said that there is nothing to do in Æthelmearc! This next weekend brings you three great events all around the Kingdom.

SunderoakFireside Feast
Hosted by Shire of Sunderoak
September 4, 2015 6 PM – September 6, 2015 2 PM
The brisk fall air is mingled with wood smoke and the smell of food wafts all around. It’s not just fanciful imagery! It is the theme of the Shire of Sunderoak’s annual event.
Ever wanted to try to cook over an open fire? See it done? OK, just eat some really good food? Here is your chance!

The Shire of Sunderoak invites you to join us as we spend the weekend of September 4 – September 6 creating a Fireside Feast at Breakneck Campground (1757 Cheeseman Road, Portersville, PA. 16051).

Saturday will be filled with the opportunity to take open air cooking classes. Any wishing to join us for the evening meal may bring supplies and prepare their own dish over an open fire or bring a prepared dish from home. Modern fare as well as period food is welcome. Fire pits and wood will be provided for those cooking on site, please contact Raven to reserve a spot. Saturday’s evening meal will be served buffet style. There is no feast hall on site, so bring your own table & chairs or eat picnic style. All offerings will be provided by attendees. In years past we have been amazed at the bounty that is put before our guests here at Fireside. In the spirit of the event we will be holding a canned food drive benefiting Butler Area Food Cupboards!

Site opens Friday at 6 pm and closes Sunday at 2pm. It is a damp site – no glass containers please. Site is pet friendly ALL animals must be on a leash at ALL times – failure to do so will result in a warning followed by removal from site. Owners are expected to police their animals waste.
Cost of the Event: $10 for adults $7 for children with children ages 5 and under being free. $5 per night for campers. There will also be a $5 fee for all non members.
Autocrat: Raven Whitehart mka Valarie Kelly 160 Bullcreek Road, Butler, PA 16002 724-360-3100. Please make checks payable to SCA PA INC – Shire of Sunderoak

DelftwoodA Shoote in the Wyldwood
Hosted by Barony of Delftwood
September 4, 2015 5 PM – September 7, 2015 12 PM

Come join the Barony of Delftwood for our annual Shoote in the Wyldwood! Camp with us for the weekend (we have lots of room!) or come enjoy a day. There will be archery, thrown weapons and atl atl happening through out the weekend. Come and enjoy some of our many open ranges! Its a wonderful way to relax and enjoy the end of summer!

Returning features: – Archery, thrown weapons, and atl atl – Merchants – A heavy list for pick up practice – The Embroidery Challenge – Camping and fun! – Yes we have a HOT shower on site!
Lunch will be available on Saturday from 11:30am to 1:30pm on the porch of the club house. Prices range from $2-$6 and will include burgers, hotdogs, chicken on a stick, salt potatoes, mac salad, and packaged chips. Soda, coffee, and beer will be available through out the weekend at the clubhouse bar. If you are camping feel free to bring your fire pit with you! We will have some firewood on site to share. If you have any questions at all please contact Lanen at lanenofhamilton@gmail.com
NEW THIS YEAR! Cast Iron Chef! Come one! Come all! Delftwood invites you to share our fires in the spirit of friendship in the first Cast Iron Chef Tournament! Whether you are new to medieval cooking, or it is old hat to you, you are welcome at our table!
On Sunday, September 6, join us around the cooking fire and cook up a dish that tantalizes the taste buds. The only catch is that you can only use the food that is provided to you by the Delftwood Cooks’ Guild pantry! Our pantry will be stocked with foods and spices commonly found in medieval recipes. Participants are encouraged to use their knowledge of medieval food styles, cooking techniques, and flavor combinations to create a dish that could have been found on the medieval table. Fabulous prizes will be awarded for creativity, historical accuracy, and taste.
While no outside food items are to be used in this tournament, we do encourage participants to bring their own cookware (cast iron and ceramic – we will be cooking outdoors over the fire), any special handling accessories, and kitchen knives. The Barony of Delftwood will have a selection of prep equipment (mixing bowls, measuring cups/spoons, tongs, etc.), and serving equipment (dishes, spoons, trays) ready and at your disposal.
The tournament will begin at 10:00 AM, with all cooking and plating to be finished by 2:00 PM for judging. Please direct any questions regarding the Cast Iron Chef cooking tournament to Vrouw Lijsbet de Keukere.
We look forward to meeting you on the culinary battlefield! Gaan en te koken!

Largess Dirty Dozen Derby We will be holding the Lord Jarrah Memorial Largess Derby at Shoote in the Wyldwood. It is a friendly competition where each entrant makes 12 items for largess and displays them at the event. There will be prizes for populous vote (Lord Jarrah won last year) and a judges choice winner. Everyone goes home with a prize just for entering! All items will be donated to the Barony largess. If you have any questions please contact: Lady Wylde Wysse (nwent514-AT-gmail-DOTcom).
Baronial Garage Sale Do you have garb, armor, feast gear, or other accessories you don’t use anymore? Are they something someone else might like to have? Then donate them to the Baronial garage sale! We will have a “garage sale” tent in the merchant area. We plan to have everything sell for a very low price. All proceeds will go toward off setting the cost of new loner armor for heavy weapons and fencing! Donations will start being collected after we all return from Pennsic. For more information or if you have any questions please get in touch with Catalina Carpintero de Diaz (Fred Flouton).

The event location is: Wildwood Sports Center 5740 Fikes Road Elbridge NY 13112
Date and Time: September 4th – 7th Site opens Friday at 5pm and closes on Monday at noon
Weekend Fee: $15 (includes camping) Day Fee: $10 Youth (6-14) – $7 5 and under: Free Family cap: $35 Non-Member surcharge: $5
Reservations to be sent to: SCA NY – Barony of Delftwood PO Box 6694, Syracuse, NY 13217 Please indicate number of adults, youth Checks to be made payable to “SCA NY – Barony of Delftwood”
Autocrat Info: Aleidis Lanen (lanenofhamilton-AT-gmail-DOT-com) Adelle Starr 117 Miles Ave. Syracuse, NY 13210 315-450-9470

NithgaardBirthday Battle & Ball
Hosted by Shire of Nithgaard
September 5, 2015 9 AM – September 5, 2015 10 PM

The Shire of Nithgaard is turning 38, and we will be celebrating with heavy fighting, fencing, music & dance, Arts & Sciences, games, and various other diversions. The entertainments will be accompanied by an excellent feast planned by our Shire’s chief cook! Please come to our Birthday Battle & Ball!
The Shire of Nithgaard will host this celebration September 5th, 2015, 9am-10pm, at the   Unitarian Universalist Fellowship of Centre County   780 Waupelani Drive Extension, State College, PA 16801. The site is discreetly wet.

Early registration pricing: $8.00 base (includes dayboard) + $10.00 for the feast At-the-door pricing: $8.00 base + $12.00 for the feast Surcharge for non-SCA members: $5 (does not apply to discounted minors) Minors 5-17 are half price; children under 5 are free. Please make checks payable to “SCA PA, Inc. – Shire of Nithgaard” and mail to the shire exchequer:   Mistress Phiala O’Ceallaigh  (mka: Sarah Goslee)m 1336 Old Boalsburg Rd., State College, PA 16801 (phone: 814-769-9300).

If you have any accessibility concerns or requests about the event or site, please contact the event steward Oribe Tsukime at tsukime@nahks.com or 814-574-2220. For information related to food allergies and dietary restrictions, please contact our Head Cook THL Henry of Maldon as soon as possible.

Directions:
Go to 40.77246N, 77.854W. Turn in to the lane (this is the second lane off the loop, the one without a divider) and go ahead to the parking lot.
From the west or southwest on I-99: Take exit 69 (Business 322 East, Atherton Street). Turn right at the light onto Valley Vista Drive. Go ahead over three miles, through the name change to Science Park Road, until it bends left twice and then ends at a plant entrance. Turn right onto College Avenue. Go a bit over a mile, and turn left onto Whitehall Road (by the big Uni-Mart store/gas station). Go about 1.5 miles, and turn right at the light onto Waupelani Drive. When you reach the loop, turn into the lane to the UUFCC parking lot.
From the north or northeast on I-99: Take exit 73 (322 East). Then take the first exit (26, State College). Turn right onto College Avenue, go a bit over a mile, and take the exit to University Drive (Penn State). Turn left onto University Drive. Go ahead 3 miles, through where it is joined by Whitehall Road. Turn left at the light onto Waupelani Drive. When you reach the loop, turn into the lane to the UUFCC parking lot.
From the southeast on 322: Take the exit for Boalsburg (322 Business, Atherton Street). Go ahead about 2 1/2 miles, and turn left onto University Drive. Go about 1.4 miles, through where it is joined by Whitehall Road, and turn left at the light onto Waupelani Drive. When you reach the loop, turn into the lane to the UUFCC parking lot.

Event Announcement– Vikings on the River XI: In the Stix

26 Sunday Jul 2015

Posted by in Arts & Sciences, Event Announcements & Updates, Gaming & Fun

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From the Shire of Riversedge, in the stix of Western Pennsylvania, once again comes a most fabulous Norse Event…Vikings on the River Six: in the Stix. Come one and all to this educational endeavor, learn and teach of the culture and life-ways of those who would be called Norse during the Viking Age. Participate in Viking style hiking, primitive fire skills, Norse culture, wild edibles, fireside or hearthside cooking, and more! Please contact the autocrats if you wish to share your knowledge and skills.

All are welcome.
We are looking for those will teach from the smallest Norse skill to the largest.  Those gentles who will volunteer to teach classes on any aspect of Norse culture will be admitted for half price. There are no unimportant classes. If you plan to teach, please email or write to the autocrats detailing your class title, description and needs.  Classes already in the works include fire cooked flat bread, clay pot cooking, Vikings 101 (taught by a youth), pre-Christian Norse Religion, and Viking Hiking.
Doors will open at 7pm on October 2nd for those who wish to rent bunk space. You may stay with us until 11am on Sunday, October 4th.
This event will take place in the Nujelo Cabin area of  Boy Scout of America’s Camp Bucoco, Located at 150 Bucoco Lane, Slippery Rock, PA 16057. Your autocrats for this event will be Mistress Marsi of Hadley and Syr Stefan Ulfkelsson. MKA Marci and Stefan Waleff, 417 Milledgeville Road, Hadley, PA 16130. Either may be reached at swally@windstream.net.
The cost of this event is $10 for those who are over 12 years of age.  All young people ages 12 and under will be free admission. This admission will include a breakfast of simple porridge and a rustic midday meal.  Those gentles who will volunteer to teach classes on any aspect of Norse culture will be admitted for half price.
For those who would like to stay the night Friday and/or Saturday the cost will be $5 per bunk per night regardless of age. Amenities include bunkhouses with wood fired furnace, nearby latrines, and outdoor running water.
When reserving your spot, please specify your intentions for the weekend.
# of people over 12 years old X $10 (teachers get in for $5)
# of Friday bunks X $5
# of Saturday bunks X $5
# of NMS X $5
Please make checks payable to SCA, Inc. Shire of Riversedge and if you are not a paid member of the SCA, please remember to add a $5 Non Member Service Charge (NMS).

Missives for Coronation

06 Monday Apr 2015

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Pray pay heed to these missives from the Event Staff of Coronation this Saturday, April 11th:

Time Travel – to be transported to that nostalgic scene we ache to visit, such will occur this weekend in the Heart of Æthelmearc.
Photo credit: Mistress Hilderun

Photo credit: Mistress Hilderun

The evening before the Coronation of their most worthy Highnesses (Friday), His Highness Sir Timothy of Arindale will sit in humble vigil. Come and join him.

Continue on the morrow as the hall is transformed. Bring your banners, be they of the Baron, the Shire, the Guild or your own personal colors, fly them high with Pride, Oh Sylvan Æthelmearc.


First court will begin at 11 am, so shake the dust of sleep from your eyes and fall into the dream.

The day will conclude with a feast such as our Feastocrat, Lord Leiofr Grimr, will dare to draw forth from ancient days. Note there are still some seats available and time yet exists to speed your reservations along.

Greetings Master Cooks, Minor Minions of Experimentation and everyone in between: Their Royal Highnesses desire their day of Celebration this next weekend to be one of Sugar, Spice and Everything Nice. Why, yes, by all means bring your Lady, but do not forget the Arts and Science Dessert Display.

Feast, brought to you by the St. Lawrence guild and Lord Leifor Grimr, will be concluded with desserts from around the Kingdom. Please RSVP to the autocrat so sufficient room may be set aside for your culinary creations.

To All Not-so-Gentle Gentles (you know who you are): whether you dance in defense or stalwart strike with rods of rattan, opportunity will be yours to match magic with your fellow martial minded noblemen and noblewomen. Arrive early to have your arms inspected, you will not want to miss playing with White Scarfs or Gold Chains, or perhaps, both.

To those not so Pain oriented (well, unless your pain is that which comes from working your fingers to nubs on sleepless nights, dancing your glass slippers to splinters or strumming strings to bursting, then pray attend):

If such is your pleasurable pain then the celebration of their Highnesses upcoming Coronation will afford you ample opportunity for happiness. I understand that garb, newly completed the night prior, will be in fashion. While those unable to attend Ice Dragon are desperately seeking another opportunity to view your handiwork.

An auction table benefiting their new-to-be Majesties’ travel fund will allow you to graciously allow others to be beautifully adorned.

Oh, the Dancing and Music that will be had. It will truly be a dream.

Come, Dream with us!
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A Kingdom for a Stage

12 Thursday Mar 2015

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Minstrels

A Kingdom for a Stage is just a few weeks away on March 28, A.S. XLIX, and there are very fun things happening at the event that you won’t want to miss!

The Bardic Bear Pit
Bring your best pieces to do battle against other bards! Bards will go head to head, and the person with the most wins will win the day!

The Brag Off
Have you ever wanted to be a Vocal Herald? Ever wanted to announce a person into Crown Tourney? Here is your chance to brag with the best. Each participant will be given their “Bragee”, and then will have 10 minutes to sit down with this person and write a brag for them. The brags will be rated by some notable judges and the top four scores will have a final brag off after being given 4 new “Bragees.”

The Bad Bards Room
Not the best bard in the world? Like to write and may not be the best performer? We have an area for you to hang out, have fun, and hone your skills!

Children’s Activities
Lady Aíbell ingen Chernacháin has plans for a Children’s Bardic Circle and Puppet-making for Puppet shows! Also Kid’s Mask Making!

Baroness’ Bower
Not a Bard? Bring an A&S project to work on, hang out with Baroness Constance and others, and work on a project while enjoying the entertainment.

Did I mention Food? The will be an all day sideboard prepared by Drotinn Jorundr hinn Rotinn, with a very secret theme.

There will be a performance by the Debatable Choir, and there is space for others to perform in areas around the site throughout the day.

We also have room for Bardic-related classes. If you are interested in teaching or holding a discussion on a bardic-related class, e-mail Baron Liam.

The event will take place at the Lodge at North Park (no street number) North Ridge Drive, Allison Park, PA 15101. North Ridge drive is directly across from the North Park Skating Rink.

Reservations for this day can be sent to Lady Hara Kikumatsu, 246 Whipple Street, Pittsburgh PA 15218.

Prices: (all prices include dayboard)

  • Adults (12 and up) – $10.00
  • Children (5-11) – $5.00
  • Under 5: Free

Make checks payable to “SCA-PA Inc. – Debatable Lands.” The $5 Non-Member Surcharge shall be collected at the door from adults not presenting proof of membership.

So come and join us for a day of Bardic Arts and Fun!

Æthelmearc Twelfth Night – January 10, A.S. xlix (2015)

09 Tuesday Dec 2014

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cloved fruitFrivolity! Foolishness! and Fun! are the order of the day at Æthelmearc Twelfth Night, hosted by the Shire of Abhainn Ciach Ghlais, on Saturday, January 10, 2015. Be you brewer or bard, dancer or diner, gamester or juggler, we hope you will find much to amuse you!

The day will be jam-packed with plenty to do:

  • Two Courts
  • Vigil of THLord Tigernach mac Cathail, as he contemplates joining the Order of the Pelican
  • Kingdom Bardic Championship
  • Bardic Showcase (for those wishing to perform but not compete)
  • Feasting!  (Savor the full three-course meal or enjoy just the first course.)
  • Tasters’ Tavern**
  • Brewing Competition (judged by actual brewers!) **
  • Brewers’ Roundtable **
  • Dancing Instruction
  • Masked Ball with LIVE MUSIC (instruction sessions will be held during the day)
  • Gaming
  • Kingdom Gifts Display
  • Scroll Blank Challenge
  • Kingdom Historian’s Display
  • Shopping!
  • Much schmoozing!!

Please note that only pre-paid reservations postmarked ON or BEFORE December 15, 2014 will be guaranteed on-board space.  Even if you only want to eat the first course, mailing your reservation by Monday, December 15 allows you to take advantage of the Early Bird reservation discount and SAVE $$$$!

** This site allows alcohol and is BYOB. Please respect the legal drinking age, which in Pennsylvania is 21, and drink responsibly. Anyone found serving alcohol to those under 21 or publicly intoxicated will be asked to leave immediately with no refund.

For details about these activities, the site, or the schedule, please visit http://www.eg.bucknell.edu/~acg/Events/TwelfthNight2015.shtml

To see photos of this GORGEOUS site — including its 600-seat auditorium — go to http://caldwellconsistory.com/facility

Like us on Facebook!  Tell everyone you’re planning to attend!  See who else is coming!  Updates and teasers will be posted here regularly:  https://www.facebook.com/events/663432110413436/

peop025 - chess game

Image courtesy of GodeCookery.com

The official event announcement can be found in the Kingdom Newsletter, The Æstel. This unofficial event announcement is being printed as a courtesy to the autocrat, and the Gazette is not liable for any changes to the event or event listing.