Tag Archives: Hospitality

Mark Your Calendars! AEthelmearc Pennsic Happenings!

27 Wednesday Jul 2022

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Pennsic is just around the corner! What’s going on in, for and by our Kingdom? Read on for info about The Kingdom Encampment, Volunteer Opportunities, Royal Courts, Vigils and Elevations, Kingdom Activities, Populace War Points, and more! (Disclaimer: All info gathered from reputable sources, but may be incomplete, and/or subject to change.)

All About Royal

Æthelmearc Royal (“Royal” or “AE Royal” as it’s commonly called) is the heart of our Kingdom’s Activities. Located in block N04, next to First Aid Point, it features:

  • A Hospitality Tent and Table with greeters, schedules, retainer & guard signups, and a message board detailing happenings of the day and changes in schedule. You can even leave messages for Royalty, Their staff, and officers!
  • There’s also a large populace pavilion at the front where anyone can stop in and rest, with  breezes from fans, cold water, and charging ports (limited availability).
  • An inner courtyard area with a meeting tent, firepit, open space, and more (must be on the schedule to use).
  • AE Scribal tents with classes of all kinds! Check the class list and message board!
  • A private area in the back where our beloved Royals live (must be invited).

Volunteers Needed for the Kingdom!

Æthelmearc Royal is an incredible resource, but it’s big and robust! Something of that grand caliber doesn’t spring forth from the field like Athena! Many volunteers are needed for both set up and tear down. It takes a while, but it can seem like a breeze if there’s lots of people to help. Consider spending a couple hours:

  • Set up is Sunday, 7/31, starting at 10am (will go into the afternoon)
  • Tear down is Friday, 8/12, starting at 10am (will go into the afternoon)

Volunteers are also needed to staff the Hospitality table. Some might call it the cushiest volunteer opportunity at Pennsic. A nice seat in the shade and breeze, with plenty of water, opportunity to charge your phone, and lots of smiling faces! Plus, you’re in the know!

You can also sign up to volunteer a little of your time to retain or guard for Their Majesties or Highnesses. There will be sign-ups at Hospitality, or better yet, contact Their staffs ahead of time! (Sign up for the King & Queen, Sign up for the Prince & Princess). You’ll see so many sides of our War you may not see otherwise!

Of special note: The Herald’s Office and Signet will have a backlog scroll binder at hospitality – look at it for your backlog scrolls and your friends, too! Leave a message for the Heralds & Scribes to let them know how to get that beautiful new scroll to you!

Let’s Celebrate! Kingdom Celebrations!

Come participate in Opening Ceremonies! Sing and march and show the Knowne World who we are! We have the BEST seats in the house, as the home Kingdom! Muster 11am middle Saturday at AE Royal (bring water, shade, and your Kingdom and Baronial colors!). We’ll march out together in time for the ceremonies to begin by the Castle at noon.

The Æthelmearc Kingdom Party, one of the most anticipated gatherings of the War, organized by THL Sumayya al Ghaziyya, with food by Lady Sorcha MacKenzie… This years theme is Carnival! We will have delicious foods, libations, games, favors from our potters, fire performers, and a special musical guest (yeah, it’s totally that one)! Monday 8/8, 8pm, AE Royal.

Let Us Entertain You! And Fight You!

Our amazing populace is talented, indeed! Check out these amusements, put on by our people, for the enjoyment of all!

  • Wed Peace Week (8/3) come all bards for the Haakon Oaktall Anniversary Bardic Circle in AE Royal
  • For the Scribes, Monday 8/8 from 2 to 6pm, join the Æthelmearc Scribal Tea to meet and greet your fellow scribes! In Scribal Tent 1 in AE Royal
  • Seneschals, come for the AE Seneschal Happy Hour (No Business Allowed) 5pm Mon 8/8 in AE Royal (big tent)
  • Mon War Week (8/8) 7:30pm – the Debatable Choir performs at the Performing Arts tent
  • Mon War Week (8/8) 9pm – I Genesii (THE GREATEST COMMEDIA DELL’ARTE TROUPE IN THE KNOWNE WORLD) performs at the Performing Arts tent, as they search for their missing Vecchi. We won’t reprint the entire announcement here, but it does involve the word “sploosh”!

Enjoy participating in, or spectating these special sporting events, put on by our people:

  • Rapier Novice Tournament – super fun! Rapier novices (less than 5 years fencing, no Kingdom fencing awards, no tourney wins) will NOT want to miss this! A perennial favorite organized by our own Master Po Silvertop the Rogue – so MANY PRIZES! Wed 8/10 at 10am, Rapier field.
  • Need more fencing? Our Kingdom hosts the Ladies’ Rapier Tourney from 10 to noon on Monday 8/10 (inclusive of all non-male genders)
  • Oh yes, yes it is! The Return of Helga Ball! Sun 8/7, 6-9pm. Let’s just say it involves some folks in aprons viciously defending their territory with a cabbage. It’s amazing! No experience necessary. No equipment needed besides an apron (cabbages provided). Ladies team sport, 18+ only.
  • Youth combatants pay heed! Tarl’s Youth Polearm Tournament is Monday (8/8) from 7 to 9pm on the field.
  • But wait, there’s more! Wed 8/10 from 6 to 8pm, adult and youth fighters team up for the Æthelmearc Tag Team Tournament. It’s not one to miss, and a favorite of our youth fighters!

Vigils and Courts and Elevations, OH MY!

The largest Æthelmearc Royal Court at Pennsic is Tuesday of War Week (8/9) at 6pm in the AE Royal Encampment (CHANGE of venue!!).

There will be multiple additional Courts throughout the War. Here they are presented copy-and-pastable, and organized by the known Æthelmearc Vigils and Elevations (other awards will be happening at these times, too!):

THL Renata le Rouge: Vigil Sat 8/6, 6pm, Debatable Lands N10 (Fletchers). Elevation to Laurel at additional Kingdom Court Sun 8/7, 6pm AE Royal at Debatable Lands Party (Baronial Court at 4:30). [Note: Morien McBain & Michael of Northwood will be sent to vigil from this Kingdom Court.]

THL Ottlige Rappoltsweiler: Vigil Mon 8/8, 4pm, Hunters Home encampment on Mt Eislinn. Elevation to Laurel at main Kingdom Court Tues 8/9, 6pm AE Royal

Master Morien MacBain: Vigil at Sun 8/7, 6:30pm, Lusty Wench camp E17. Induction to Laurel at additional Kingdom Court Monday 8/8 6pm (before Kingdom party) at AE Royal.

Sir Michael of Northwood: Vigil Sun 8/7 evening, at Kynges Bridge camp. Induction to Pelican at main Kingdom Court Tues 8/9, 6pm AE Royal

Mistress Caroline of Burgundy: Vigil Wed 8/10, 11am (after Novice Tourney), Rapier Field. Induction to Master of Defense at additional Kingdom Court Wed 8/10 ~4pm Rapier Field [Note: Vigil is in combination with vigils of THL Guillaume and Countess Kathryn, lately of the Mid]

THL Guillaume le Noir: Vigil Wed 8/10, 11am (after Novice Tourney), Rapier Field. Elevation to Chivalry at additional Kingdom Court Thurs 8/11 ~1pm (after the Bridge Battles) Heavy Field [Note: Vigil is in combination with vigils of Mistress Caroline and Countess Kathryn, lately of the Mid]

Order Meetings and Booze

The Æthelmearc Brewers’ Guild Bar is open for Order Meetings! And also various events in and about AE Royal throughout War Week. Huzzah!

Laurel Meeting, AE Royal, Sat 8/6 at 10am
Pelican Meeting, AE Royal, Sat 8/6 at 5pm
Gage Meeting, AE Battlefield Pavilion, Wed 8/10, 2pm
Chivalry Meeting, AE Battlefield Pavilion, Wed 8/10, 3pm

YOU Can Help Us Win!

In addition to joining your comrades-at-arms on the heavy and fencing fields of honor (see schedule for details), in the many field War Point opportunities, you can score some points in non-field activities as well!

  • A&S Populace War Point – Take or teach classes, most of War! Teaching a class gets you 5 points (5 points total no matter how many classes you teach), attending a class earns one point per class attended. Make sure to add your tally mark at the end of your class! Read more!
  • Archery & Thrown Weapons Populace War Points – throughout War Week! Check the Pennsic Martial Schedule for details.
  • Service War Point – it definitely exists, but remains mysterious at this time. All we know is that there is a Google document to record your service hours to the War.

Of General Interest

Pennsic War will be following Æthelmearc’s Covid Policies. You cannot get into the War without proof of vaccination or a negative Covid test within 72 hours from a medical facility. You’ll need to mask up at troll and other areas (but not most). Read the FAQs here.

The A&S War Champs War Point will be held Wed 8/10, from about 10am to 5pm in the Great Hall – cheer on our team!

Would you like to help the War itself? You can volunteer for the War! Just go up to your area of interest and volunteer. [Hint: Children’s Point is greatly needing some folks!). Read a bit more about the options here.

Families take note! The Known World Children’s Fete (Ages 4+) returns on Wed 8/10 from 10am to 1pm (registration begins at 9am) in the Great Hall! Arts, crafts, games, entertainment, snacks, and more! Read more here.

At 4pm, Wed 8/10, there will be a Known World Equestrian Meeting in AE Royal

The Memorial Ship Ceremony will be Thurs 8/11 from 1p to 6pm. Visit White Wolf & Phoenix merchant booth for details. It will feature in particular for Viscount Edward Zifran of Gendy. He was a long time icon of the Pennsic War, the East Kingdom, and friend to many here in our Kingdom.

Feel the need to run? The Unofficial Half Marathon starts at 7am middle Saturday, meet at First Aid Point (right by AE Royal!)

Want to know more about Pennsic happenings? Check out the full schedule here. Other resources (including a printable handout, event guide, and university booklet) HERE.

SEE YOU THERE!

Pennsic Hospitality Seeks Volunteers

27 Monday Jun 2022

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Greetings unto the Populace of Æthelmearc!

My name is Genevieve O’Connor, and I have been asked to take charge of coordinating Hospitality at the Æthelmearc Royal Encampment for Pennsic XLVIIII.

For those not in the know, Hospitality is in charge of the Populace Pavilion at the Æ Royal Encampment where we provide anyone who would like a place to sit, cool/dry off, hydrate, and socialize. We make sure people get answers to their questions, are directed to wherever they need to go in the Royal Encampment, have messages taken, and we accept gifts to the Crown.

In light of how popular they were at precious Wars, we will be offering recharging stations for small electronics. These are open to anyone who is in the Populace Pavilion, in a meeting or other business in the encampment, guarding the gate, or working Hospitality. You are, of course, responsible for your own devices.

I am looking for volunteers to fill shifts throughout the War. We like to have two people manning the desk during open hours. We always make sure to schedule at least one experienced person in a shift, so if you are new to hospitality feel free to sign up and we’ll get you up to speed in no time.

The first day of Hospitality is on Sunday, July 31 from 2 to 6 pm, during which time we will finish setup. Peace week shifts are from 10 am to 6 pm, Monday, August 1 through Friday, August 5.

War week shifts are from 9 am to 7 pm, Saturday, August 6 through Thursday, July 11. We have two shifts in the morning of August 12 to pack up prior to tearing down the Encampment.

Shifts are two hours long. Hospitality will be closed during Kingdom Court, and adjustments will be made for other activities taking place in the Royal Encampment or as demand requires it.

If possible, please sign up in advance! We have a total of 108 shifts to fill throughout Pennsic to provide the level of hospitality and service we have become known for.

I can be reached at this email address. If you can’t commit yet to a time, the Hospitality schedule book will be at the Hospitality desk to sign up in once you get to Pennsic. Of course, early choice means the best times are available.

Thank you so very much!

Lady Genevieve O’Connor, Hospitality Coordinator

Æthelmearc Royal Has New Gate & Walls, Needs Volunteers

30 Tuesday Jul 2019

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AEthelmearc Royal gate. Photo by Baroness Katja

If you are at Pennsic, stop by Æthelmearc Royal to admire the lovely new sheet walls and gate entry to the public part of the encampment.

The shorter walls are easier for gentles to raise and lower, while the wider entryway is easier for gentles in scooters or wheelchairs to access, not to mention gentles pulling handcarts.

While you are there… please consider signing up for a shift at Hospitality, that entryway you are admiring. Many slots are unfilled at this point in the War.

New walls for AEthelmearc Royal. Photo by Baroness Katja

Volunteers working Hospitality:

  1. sit in the shade
  2. sit in front of an electric fan
  3. can charge up their phones or devices

Hospitality is an easy two-hour volunteer job — it’s most often greeting gentles, directing them to the scribal or meeting tents, verifying whether the Royalty are inside or seeing visitors, taking messages, handing out bingo sheets, and welcoming gentles to rest, drink water, or charge their devices. There is always an experienced volunteer with each shift, so even if you’ve never done it before or don’t know how to answer a question..

Sign-up is in the schedule binder at Hospitality Table. Shifts are two hours long.

Reporting by Baroness Katja (Chris Adler-France)

Hospitality Needs You This Pennsic

27 Wednesday Jun 2018

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Greetings from Æthelmearc’s Hospitality Coordinators, Lady Lasairfhiona inghean Aindrias and Lady Dubheasa inghen Dubgaill:

Do you enjoy the magic of Pennsic?

Would you like to be a part of that magic?

Pennsic runs on the strength and dedication of volunteers. We would love for you to experience the joy and wonder of volunteering. Æthelmearc Hospitality at the Kingdom Royal Encampment is looking for people to relax in the shade and greet people. While doing so, you can charge your electronic and have something cold to drink.

Each shift is two hours.

Hospitality is open Monday of Peace Week through Thursday of War Week.

  • Peace Week hours are 10:00 am to  6:00 pm.
  • War Week hours are 9:00 am to 7:00 pm.

Please contact either Lasairfhiona (Vicki Presler) or Dubheasa (Pam Scholl) or stop by Æthelmearc Hospitality beginning Sunday of Peace Week to sign up.

Hospitality at Royal Encampment Needs Your Help!

11 Tuesday Jul 2017

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Æthelmearc Royal encampment, a few years past. Photo by Aoife

Greetings unto the populace of Æthelmearc!

Our names are Dubheasa inghean Dubgaill and Lasairfhiona inghean Aindriasa, and we have been asked by Their Royal Majesties to take charge of coordinating hospitality at the Æthelmearc Royal encampment for Pennsic XLV.

For those not in the know, hospitality is in charge of the populace pavilion at the AE Royal Encampment where we provide anyone who would like a place to sit, cool/dry off, hydrate, and socialize. We make sure people get answers to their questions, are directed to wherever they need to go in the Royal Encampment, have messages taken, and we accept gifts to the crown.

Due to the popularity, we will be able to recharge small electronics. These are open to anyone who is in the populace pavilion, in a meeting or other business in the encampment, guarding the gate, or working hospitality. You are, of course, responsible for your own devices.

We are looking for volunteers to fill shifts throughout the war. We like to have two people manning the desk during open hours. We always make sure to schedule at least one experienced person in a shift, so if you’re new to hospitality, feel free to sign up, and we’ll get you up to speed in no time.The first day of hospitality is on Sunday, July 30 from 2:00 p.m. to 6:00 p.m., during which time we will finish setup.

Peace Week shifts are from 10:00 a.m. to 6:00 p.m., Monday, July 31 through Friday, August 4.

War Week shifts are from 9:00 a.m. to 7:00 p.m., Saturday, August 5 through Thursday, August 10. We have two shifts in the morning of August 11 to pack up prior to tearing down the royal encampment.Shifts are two hours long.

Hospitality will be closed during Kingdom Court, and adjustments will be made for other activities taking place in the royal encampment or as demand requires it.

If possible, please sign up in advance! We have a total of 108 slots to fill throughout Pennsic to provide the level of hospitality and service we have become known for.

Dubheasa can be reached at this email address. Lasairfhiona can be reached at this email.

If you can’t commit yet to a time, the hospitality schedule book will be at the hospitality desk to sign up in once you get to Pennsic. Of course, early choice means the best times are available.

Thank you very much!

Lady Dubheasa inghean Dubgaill
Lady Lasairfhiona inghean Aindriasa
Hospitality Coordinators

Pennsic Planning: Support Æthelmearc – Volunteer!

21 Tuesday Jul 2015

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Is your head spinning with all there is to do at Pennsic? Not sure how you’ll keep it all straight? The Gazette is here to help! Here’s the second in a series of articles of Æthelmearc Kingdom Happenings at Pennsic.

Keep it together! Download a print-and-write blank schedule booklet, courtesy of Maestro Philip of the Marche. (For an online overall Pennsic schedule, click here.) 

There are many, many opportunities to volunteer at Pennsic. Volunteering for the War is even worth a War Point this year, so don’t forget to register your hours!

In addition, our fair Kingdom’s success at Pennsic also depends on you! Please give an hour or two (or more!) of your time to support Æthelmearc at Pennsic. Needs include:

  • Kingdom Encampment Set-up and Tear Down
  • Kingdom Encampment Gate Guards
  • Kingdom Hospitality Tent
  • Royal Retaining
  • SASS (Sylvan Army Support Services)
  • Æthelmearc Kingdom Party
  • Inspection Point

Interested? Here are the details for each:

Kingdom Encampment Set-up and Tear Down
Contact: Dame Kateryna (damekateryna@gmail.com)
Dates/times: Set-up Sun Jul 26 10am; Tear Down Fri Aug 7th, 10am

The Royal encampment setup is scheduled to begin Sunday July 26 at 10 am. The flatbed should be at the camp at that point to go and load up.  However there is one GIANT Change starting this year…

Due to staffing issues for the Coopers, we have been advised that the flatbed will only be available for one trip per Kingdom encampment as of this year. Because of this change, we are going to need assistance from Aethelmearc citizens who can help haul equipment from the storage trailer behind the archery field to Aethelmearc Royal.  We are also going to need assistance hauling equipment back to the storage trailer during breakdown on Friday August 7th. If anyone can commit to assisting for even an hour or
two, we could really use the help.

We are looking for several individuals with trucks or trailers who can help haul tents, poles, tables, benches and everything else out of the trailer.  I am asking for volunteers who would be willing to commit to doing so to contact me at damekateryna@gmail.com so that we can work out a time you can commit to helping.

We also need the normal help in Aethelmearc Royal to assist with set up of the Kingdom encampment tents, sheet walls, field pavillions, etc.  We will need people throughout the day on a rotating basis, either as individuals or as groups.  Even just an hour or two would be greatly appreciated.

Kingdom Encampment Gate Guards
Contact: Lady Aemilia Soteria (aemiliasoteria@gmail.com)
Dates/times: various

Unto the best gentles in the Knowne World does Soteria send greetings! Our beautiful Kingdom encampment at Pennsic needs your assistance. Can you lend but an hour or two of your time to help defend its walls from potential invasion? Please consider your Pennsic schedule and see if you can fit in even an hour to proudly stand guard at the gates of Your Kingdom encampment. No experience is necessary and everyone is welcome. Please contact me at aemiliasoteria@gmail.com and let me know when you may be available.

Kingdom Hospitality Tent
Contact: Tiarna Padraig (nihilxaos@gmail.com)
Dates/times: 10am to 6pm July 27th through July 31st;
9am through 7pm August 1st through August 7th

For those not in the know, hospitality is in charge of the populace pavilion at the AE Royal Encampment where we provide anyone who would like a place to sit, cool/dry off, hydrate, and socialize. We make sure people get answers to their questions, directed to wherever they need to go in the Royal Encampment, take messages, and accept gifts to the crown.

I am looking for volunteers to fill shifts throughout the war. We like to have two people manning the desk during open hours. We always make sure to schedule at least one experienced person in a shift, so if you’re new to hospitality feel free to sign up and we’ll get you up to speed in no time.

The hospitality schedule runs from 10am to 6pm July 27th through July 31st (peace week), and 9am through 7pm August 1st through August 7th (war week). Shifts are two hours long. Hospitality will be closed during kingdom court, and adjustments will be made for other activities taking place in the royal encampment or as demand requires it.

If possible please sign up in advance! I can be reached at this email address, nihilxaos@gmail.com. If you can’t commit yet to a time, the hospitality schedule book will be at the hospitality desk to sign up in once you get to Pennsic. Of course, early choice means the best times are available.

Royal Retaining
Contact: Lady Rowena (sodtigger@gmail.com)
Dates/Times: See linked Google doc

Greetings! Have you ever wanted to retain for Their Majesties at Pennsic? Do you have an hour here or there? If so, today is your lucky day! The Pennsic Retaining Schedule is available as an editable file in Google Drive. Please take a look a sign up for the shifts that work best with your schedule.

If we have gaps, we will have a copy at the hospitality tent for others to sign up on site as well. Our biggest need will be War Week during the days.

If you have questions or can’t access the file, please send me an email at sodtigger @ gmail DOT com.

Link to Google Doc

SASS (Sylvan Army Support Services)
Contact: Lady Aemilia Soteria (aemiliasoteria@gmail.com)
Dates/Times: All field battles, Heavy and Rapier

SASS, the Sylvan Army Support Service, is looking for your assistance. Every Pennsic, SASS provides watermelon, olives, pickles and water during the field battles to Aethelmearc and her allies. This year we will be including all fencing battles as well!!! This is something that cannot be done by one person. I am in search of donations and volunteers to help on the days of the battles. We will need help with all field battles, both Heavy and Fencing. If you have any question, please don’t hesitate to ask.

Æthelmearc Kingdom Party
Contact: Baron Janos (caseyodonovan@yahoo.com)
Dates/Times: Thurs, Aug 6th, 8pm – 11pm

We are looking for some more support in helping with the Æthelmearc Party on Thursday. Specifically we are looking for servers and those wishing to run one of the seven pilgrimage stations. Please reach out to me (caseyodonovan@yahoo.com) directly if you have an interest in joining the fun.

Inspection Point
Contact: Baroness Rynea (Kseib91@gmail.com)
Dates/Times: see below, but especially Fri July 31 through Mon Aug 3rd

Unto the Knowne World does Baroness Rynea Von Ingen send greetings.  With
Pennsic quickly approaching and our schedules filling up, I am putting out
a request for assistance at inspection point.  We are in need of MOL’s,
mollets and anyone willing to help sign fighters in as there is plenty to
be done.

Inspection Point’s schedule is as follows:

Tuesday             July 28th                9am – 4pm
Wednesday      July 29th                9am – 4pm
Thursday           July 30th                9am – 4pm
Friday                  July 31st              9am – 4pm
Saturday            August 1st           8am – 4pm
Sunday               August 2nd           9am – 4pm
Monday             August 3rd           8am – 4pm
Tuesday             August 4th            9am – 4pm
Wednesday      August 5th            CLOSED
Thursday           August 6th            9am – 4pm
Friday                  August 7th            9am -10 am

Inspections point will be CLOSED during all Battles.

Our busiest days are Friday July 31 through Monday August 3rd.  If you can
spare even as much as a hour it would be most helpful and much appreciated. Please email me your name, contact information as well as the days and hours that you are available to Kseib91@gmail.com.  Did I mention that it
is a great way to meet people and fun?

 

Information for this article was gleaned from the SCA-AE mailing list. If there’s anything that needs to be added or changed, comment here or email aethgazette@gmail.com ~Hilda