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Updated Æthelmearc CoVID Rules

06 Wednesday Jul 2022

Posted by in Announcements, Event Announcements & Updates, Kingdom News, Officer Announcements, Pennsic

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  1. From our Kingdom Seneschal. Please share to any you know are attending Pennsic:

UPDATE

KINGDOM of AETHELMEARC

COVID POLICY  – FOR PENNSIC WAR

Effective July 5th, 2022.

Greetings from the Æthelmearc Kingdom Seneschal;

Please read the below Covid policies update for The Kingdom of Æthelmearc, as we’ve made some very important and recent changes that will affect all Pennsic War attendees.

These policies have been discussed and coordinated with Duke Christopher, Æthelmearc’s Deputy Kingdom Seneschal for Pandemics, as well as Their Royal Majesties Æthelmearc, and the Mayor of Pennsic.

MASK WEARING:

Aethelmearc has a two part masking policy.

Part 1 – OUTSIDE: Masks are no longer required – by anyone – outside.  Vaccinated, unvaccinated, kids, grown-ups – no one is required to wear masks outside.

Part 2 – INSIDE:  All unvaccinated individuals, over the age of 2 years, must wear a mask at all times inside. Also – everyone, vaccinated or not, must wear a mask inside, when Covid transmission is high or substantial on the CDC Transmission map (not the community level). Let us repeat – This is the CDC transmission map, not the Community Levels map. If the map has green on it, it is the wrong map.

Definitions for Pennsic War:

INSIDE – Troll, due to its high density and volume is considered inside and masks are required at Troll. The Great Hall/Big Giant Barn is considered inside if any of the doors are down, the laundry area, bathhouses, and trailers used by the SCA.

OUTSIDE – All outdoor areas  in the Coopers Lake Event Park area and All Pennsic tents – (except Troll & The Great Hall if all of the doors are open)

PENNSIC UNIVERSITY CLASSES – The Presenter, lecturer or teacher presenting any class in any tented area of the Pennsic University may require attendee of that lecture to wear masks during the class.

THE COOPERS STORE & INTERNET CAFÉ: Are not part of the event and as such does fall under their own policy & rules.

PRIVATE CAMPS:  Can and may set their own rules for mask wearing in their own camps / tent areas.

PARENTS PLEASE NOTE: The upper level of the Cooper shower house next to the Cooper Store will be closed and locked for Pennsic 49. The upper bathrooms will still be accessible from the deck. Please let families with older children and teenagers know that they will not be able to hangout and play games inside the shower house like they have in previous years.

COVIDSAFE:

COVIDSafe – Proof of vaccination or negative test.

We are following the SCA’s COVIDSafe policy. You can read it in full in the comments below, but the short summary is that everyone five years old and up must either show proof of being fully vaccinated against Covid-19 or proof of a negative Covid test taken within 72 hours of check-in, that has been issued by a medical facility. (It cannot be a regular home test.)

Some important points – This is required. If you do not have either a negative test or proof of vaccination, you will be turned away, regardless of how far you have travelled, or your status in the SCA. The local testing centres may be full. Your entry to Pennsic will likely be delayed hours, if not days. Please come prepared and please let others who do not do social media know as well. Electronic versions of proof of vaccination or a negative test are OK.

Two other quick points –

1/ There will be no menacing the CovidSafe checkers at Troll. Please be kind to these staff members. They are trying to help you get through the line as quickly as possible. Anyone that starts yelling at them, bullying, acting disrespectfully, or being abusive to them will be told to remove themself from the property immediately for the duration of Pennsic War.

2/ Please be advised that the SCA COVIDSafe policies are for attendees. The landowners, their staff, and some of the food vendors (who don’t participate in the event) are not covered under this policy or the mask policy. There will be no menacing, yelling, or bullying of them either.

What to do if you become sick at Pennsic.

If you get Covid or test positive for Covid while at Pennsic, you should immediately put on a mask, and return home.

If that is not possible (say due to plane tickets), you should Isolate in your tent/camp; notify your campmates for their own health and safety, do not participate in any activities such as martial, classes, A&S, court, and the like, and you can return to activities after 5 days of no symptoms and a negative Covid test issued from a licensed medical provider; or 10 days and a negative Covid test issued from a licensed medical provider if you have symptoms.

Again, this is ONLY if you cannot return home due to extenuating circumstances. We know that some of you do not agree with these policies and there is an added burden. We just want you to understand that our main goal here is to keep the greatest number of people at the lowest risk.

SUMMARY:

  • CovidSafe policy is in effect at Pennsic, you must show proof of vaccination or proof of a negative covid test, from a medical facility, taken within 72 hours of arrival.
  • Masks are required inside at all times by unvaccinated individuals 2 and up, and masks are required inside by *all* if transmission is substantial or high.
  • If you get sick or test positive at Pennsic, mask up and return home.

Thank you all so much for reading and I hope you have a wonderful Pennsic War.

Monica Gaudio

Kingdom Seneschal

Æthelmearc

Illadore de Bedegrayne

Pronouns: She/Her

Æ Covid Policy –https://tinyurl.com/AEShortSummary

 

COVID Policies for Pennsic

06 Monday Jun 2022

Posted by in Announcements, Pennsic

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Video of this announcement available here.

Æthelmearc COVID Policies can be found here. 

SCA COVIDSafe Policy can be found here.

CDC COVID Transmission Map here.

Greetings, For those of you who don’t know me, I am Illadore de Bedegrayne and I am the Kingdom Seneschal for Æthelmearc, which is the kingdom where Pennsic occurs.

Because of that, Pennsic falls under Æthelmearc’s COVID policies, so let’s get into them.
We’re going to discuss COVIDSafe, masking, and what to do if you get sick at Pennsic.
First and foremost, we are following the SCA’s COVIDSafe policy.

You can read it in full in the (links above), but the short summary is that everyone five years old and up must either show proof of being fully vaccinated against COVID-19 or proof of a negative COVID test taken within 72 hours of check-in, that has been issued by a medical facility. (It cannot be a regular home test.)

Some important points:

  • This is required.
  • If you do not have either a negative test or proof of vaccination, you will be turned away, regardless of how far you have traveled, or your status in the SCA.
  • The local testing centers may be full. Your entry to Pennsic will likely be delayed hours, if not days.
  • Please come prepared and please let others who do not do social media know as well. Electronic versions of proof of vaccination or a negative test are OK.
Two other quick points:
  • There will be no menacing the COVIDSafe checkers at Troll. Please be kind to these staff members. They are trying to help you get through the line as quickly as possible. Anyone that starts yelling at them, bullying, acting disrespectfully, or being abusive to them will be told to remove themself from the property immediately for the duration of Pennsic War.
  • Please be advised that the SCA COVIDSafe policies are for attendees. The landowners, their staff, and some of the food vendors (who don’t participate in the event) are not covered under this policy or the mask policy. There will be no menacing, yelling, or bullying of them either.
Next: masks.
Æthelmearc has a two part masking policy:
  • Part 1: If you are unvaccinated, you must wear a mask at all times in public areas.This does not include when you are in your private camp – anywhere out in public, you must wear a mask over your mouth and nose. Kids: yes, this includes kids age 2 and above. Again, this is for outside your private camp, and in public areas.
  • Part 2: Any place that is inside, when COVID transmission is high or substantial on the CDC transmission map (not the community level), everyone must wear a mask.
What is inside?
  • Troll, due to its high density and volume is considered inside and masks are required at Troll.
  • The Great Hall/Big Giant Barn is considered inside if the doors are down, the laundry area, bathhouses, and trailers used by the SCA. Of note, the upper level of the Cooper showerhouse next to the Cooper Store will be closed and locked for Pennsic 49. The upper bathrooms will still be accessible from the deck. Please let families with older children and teenagers know that they will not be able to hangout and play games inside the shower house like they have in previous years.
What is outside?
  • All Pennsic tents – save Troll.
  • The Great Hall if all of the doors are open.
  • And of course, outside. 🙂

(The Cooper Store and Internet Cafe is not part of the event and does not fall under this policy.)

Side note: Private camps can set their own rules for masks in their own camps / tent areas.

What to do if you become sick at Pennsic.
  • If you get COVID or test positive for COVID while at Pennsic, you should immediately put on a mask, and return home.
  • If that is not possible (say due to plane tickets), you should isolate in your tent/camp; notify your campmates for their own health and safety, do not participate in any activities such as martial, classes, A&S, court, and the like, and you can return to activities after 5 days of no symptoms and a negative COVID test issued from a licensed medical provider; or 10 days and a negative COVID test issued from a licensed medical provider if you have symptoms. Again, this is ONLY if you cannot return home due to extenuating circumstances.

We know that some of you do not agree with these policies and there is an added burden. We just want you to understand that our main goal here is to keep the greatest number of people at the lowest risk.

To summarize: COVIDSafe policy is in effect at Pennsic, you must show proof of vaccination or proof of a negative COVID test from a medical facility, taken within 72 hours of arrival, unvaccinated individuals, 2 and up, need to wear a mask in public spaces, masks are required by *all* inside, and if you get sick or test positive at Pennsic, mask up and return home.

Thank you so much and I hope you have a wonderful War.

Ice Dragon Event Schedule, COVID Policy

21 Monday Mar 2022

Posted by in Event Announcements & Updates, Ice Dragon

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For those who have registered to attend Ice Dragon:

Event Schedule

  • 8:30 a.m. Doors to event opens
  • 9:15 a.m.
      • Pent room opens in Room T119/T120, Tech Building
      • Pent registration begins
      • Pent judges check-in
  • 10:00 a.m. Inspections for Heavy fighting/Fencing, Gym
  • 10:30 a.m.
      • Pent registration ends
      • Morning Court begins, Theater
  • 10:45 a.m. Pent judging begins
  • 11:00 a.m.
      • Children’s Activities begin in S103, Student Union
      • Reception for Elevation for Ekaterina begins after morning court – Theater Lobby
      • 11:00 a.m. or 12 noon
      • Fencing tourney /Youth Heavy practice / Heavy fighting tourney begins (depending on morning court)
  • 11:30 am. (or immediately following morning court) Fleur Order meeting, Room T121
  • 12:00 p.m. – 1:00 p.m. – Millrind Order meeting, Room T121, Tech Building
  • 1:00 p.m. Bardic Tavern begins – Room T102 – Tech Building
  • 1:00 p.m. – 2:00 p.m.
      • Order of the Pelican meeting, Room T121, Tech Building
  • 2:00 p.m. – 3:00 p.m
      • Order of the Laurel meeting, Room T121, Tech Building
      • Children’s activities room concludes
      • Heavy Fighting tourney ends
  • 2:30 p.m.
      • Heavy fighting pickups / Challenges after tourney
      • Troll / Covid Check Table close
      • Order of the Gage meeting after Heavy Tourney in Gym
  • 3:00 p.m. Bardic Tavern concludes
  • 3:30 p.m.
      • Pent judging ends
      • Reception for Elevation for Ekaterina ends
  • 4:30 p.m. Evening Court (Theater)
  • 6:00 p.m. Pickup pent entries + prizes
  • 7:00 p.m. Pent room close
  • 8:00 p.m. Event closes, all attendees be off site by this time

COVID Policy

  • As long as the CDC transmission map continues to have Genesee County as moderate or low transmission, vaccinated individuals do not have to wear masks inside.
  • Kingdom Policy recommends folks who are coming from High and substantial transmission counties to still wear masks.
  • Unvaccinated individuals, per Kingdom policy, have to wear masks at all time.
  • Unvaccinated individuals attending will have to eat food outdoors, and use straws for drinking inside underneath their mask, as masks have to be worn at all times.

Thank you all attending for your cooperation, as would like to have a everyone to be safe, happy, and healthy!!