Tag Archives: Pennsic

Boozing and Betting at Æ Royal middle Saturday Evening

23 Sunday Jul 2023

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Come celebrate Pennsic 50 year in style and bet BIG! In a perfect collaboration – I mean, what could go wrong with boozing and betting at the same time!? – Head of the Æthelmearc Brewers Guild Mistress Elska and Moneyers Guilds’ Duke Byron bring to you the first ever Period Gaming Party this middle weekend Saturday.

Don’t have betting coin?
The Moneyers Guild will have you covered with 200 newly designed and minted betting coins, especially designed for this event. Want to see the design of our Pennsic 50 Æthelmearc coin? Want to have the collectors edition of our Pennsic 50 Æthelmearc coin? Then you better show up on Saturday 😉

To sweeten the pot, anyone can challenge Duke Byron at a game of their choosing to try and win one of their genuine reign Gold Coins! You feelin’ lucky..?!

And of course, the Æthelmearc Brewers Guild will have Open Bar.

Byron and I will have various medieval games on offer, including:
– medieval card games
– betting dreidels
– 6-person shut the box
– medieval versions of chess
– Gluckhaus
– knucklebones
– etc!

Want to learn more about medieval games? Check this amazing PDF.

So… pack your treasure box of betting loot, and we’ll see you at Æ Royal!

When? Saturday August 5th, from 730PM to 10PM
Where? Æthelmearc Royal (between Merchant Row and University)

~ no betting of underwear, nor the keys to your horse, please! ~

 

Participants Sought for Pennsic 50 Young Adult Internship Program

11 Tuesday Oct 2022

Posted by in Pennsic, Service, Youth Activities

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To the distinguished peers and populace of Æthelmearc,

At Pennsic War 49 this year, discussions and hours of planning were underway for a new program to be featured at Pennsic War 50. Next year, staff of Pennsic War 50 will help to bring the new generation into our society by fully immersing them into the experience of running a large-scale event such as the annual Pennsic War.

The new Young Adult Internship Program will be running its pilot program at Pennsic 50 and are looking for applicants from the realm to be considered for three internship positions. In this program, interns will be taken through the Mayor’s Office, Land Department or Department of Cultural Affairs branches of the Pennsic War and will be taught both basics and some details of that position. The intention of the program is to provide opportunities for young adults who may be looking to further their knowledge and find their path in the SCA.

The program coordinator and advisors are asking the peers of the realm to take some time and reach out to any young adults who they feel may be interested in taking an internship at Pennsic War 50. We are asking that young adults be in the age range of 18-24 years of age to ensure that we are ushering in the new generation of the SCA into the inner workings of our society.

For applicants to apply, we are asking that a resume with information about any service or work done in the SCA be submitted with a letter of intent specifying the position they are requesting and references for work done with in the kingdom. All SCA resumes can be sent to Internship@pennsicwar.org. Thank you for your consideration and with your help to bring the new generation into the fold of our society.

With gratitude,
Nasira al-Safiya Hatun bint Ivaz
Young Adult Internship Program Coordinator

Requirements for Application

A. Resume with details of any work/service experience in and out of the SCA

B. Personal information such as mundane and SCA name is applicable, age (preferably 18-24 years), kingdom and home address, and contact information such as email address and phone number.

C. References with contact information

D. Applications sent to
Internship@pennsicwar.org by November 4, 2022

Mark Your Calendars! AEthelmearc Pennsic Happenings!

27 Wednesday Jul 2022

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Pennsic is just around the corner! What’s going on in, for and by our Kingdom? Read on for info about The Kingdom Encampment, Volunteer Opportunities, Royal Courts, Vigils and Elevations, Kingdom Activities, Populace War Points, and more! (Disclaimer: All info gathered from reputable sources, but may be incomplete, and/or subject to change.)

All About Royal

Æthelmearc Royal (“Royal” or “AE Royal” as it’s commonly called) is the heart of our Kingdom’s Activities. Located in block N04, next to First Aid Point, it features:

  • A Hospitality Tent and Table with greeters, schedules, retainer & guard signups, and a message board detailing happenings of the day and changes in schedule. You can even leave messages for Royalty, Their staff, and officers!
  • There’s also a large populace pavilion at the front where anyone can stop in and rest, with  breezes from fans, cold water, and charging ports (limited availability).
  • An inner courtyard area with a meeting tent, firepit, open space, and more (must be on the schedule to use).
  • AE Scribal tents with classes of all kinds! Check the class list and message board!
  • A private area in the back where our beloved Royals live (must be invited).

Volunteers Needed for the Kingdom!

Æthelmearc Royal is an incredible resource, but it’s big and robust! Something of that grand caliber doesn’t spring forth from the field like Athena! Many volunteers are needed for both set up and tear down. It takes a while, but it can seem like a breeze if there’s lots of people to help. Consider spending a couple hours:

  • Set up is Sunday, 7/31, starting at 10am (will go into the afternoon)
  • Tear down is Friday, 8/12, starting at 10am (will go into the afternoon)

Volunteers are also needed to staff the Hospitality table. Some might call it the cushiest volunteer opportunity at Pennsic. A nice seat in the shade and breeze, with plenty of water, opportunity to charge your phone, and lots of smiling faces! Plus, you’re in the know!

You can also sign up to volunteer a little of your time to retain or guard for Their Majesties or Highnesses. There will be sign-ups at Hospitality, or better yet, contact Their staffs ahead of time! (Sign up for the King & Queen, Sign up for the Prince & Princess). You’ll see so many sides of our War you may not see otherwise!

Of special note: The Herald’s Office and Signet will have a backlog scroll binder at hospitality – look at it for your backlog scrolls and your friends, too! Leave a message for the Heralds & Scribes to let them know how to get that beautiful new scroll to you!

Let’s Celebrate! Kingdom Celebrations!

Come participate in Opening Ceremonies! Sing and march and show the Knowne World who we are! We have the BEST seats in the house, as the home Kingdom! Muster 11am middle Saturday at AE Royal (bring water, shade, and your Kingdom and Baronial colors!). We’ll march out together in time for the ceremonies to begin by the Castle at noon.

The Æthelmearc Kingdom Party, one of the most anticipated gatherings of the War, organized by THL Sumayya al Ghaziyya, with food by Lady Sorcha MacKenzie… This years theme is Carnival! We will have delicious foods, libations, games, favors from our potters, fire performers, and a special musical guest (yeah, it’s totally that one)! Monday 8/8, 8pm, AE Royal.

Let Us Entertain You! And Fight You!

Our amazing populace is talented, indeed! Check out these amusements, put on by our people, for the enjoyment of all!

  • Wed Peace Week (8/3) come all bards for the Haakon Oaktall Anniversary Bardic Circle in AE Royal
  • For the Scribes, Monday 8/8 from 2 to 6pm, join the Æthelmearc Scribal Tea to meet and greet your fellow scribes! In Scribal Tent 1 in AE Royal
  • Seneschals, come for the AE Seneschal Happy Hour (No Business Allowed) 5pm Mon 8/8 in AE Royal (big tent)
  • Mon War Week (8/8) 7:30pm – the Debatable Choir performs at the Performing Arts tent
  • Mon War Week (8/8) 9pm – I Genesii (THE GREATEST COMMEDIA DELL’ARTE TROUPE IN THE KNOWNE WORLD) performs at the Performing Arts tent, as they search for their missing Vecchi. We won’t reprint the entire announcement here, but it does involve the word “sploosh”!

Enjoy participating in, or spectating these special sporting events, put on by our people:

  • Rapier Novice Tournament – super fun! Rapier novices (less than 5 years fencing, no Kingdom fencing awards, no tourney wins) will NOT want to miss this! A perennial favorite organized by our own Master Po Silvertop the Rogue – so MANY PRIZES! Wed 8/10 at 10am, Rapier field.
  • Need more fencing? Our Kingdom hosts the Ladies’ Rapier Tourney from 10 to noon on Monday 8/10 (inclusive of all non-male genders)
  • Oh yes, yes it is! The Return of Helga Ball! Sun 8/7, 6-9pm. Let’s just say it involves some folks in aprons viciously defending their territory with a cabbage. It’s amazing! No experience necessary. No equipment needed besides an apron (cabbages provided). Ladies team sport, 18+ only.
  • Youth combatants pay heed! Tarl’s Youth Polearm Tournament is Monday (8/8) from 7 to 9pm on the field.
  • But wait, there’s more! Wed 8/10 from 6 to 8pm, adult and youth fighters team up for the Æthelmearc Tag Team Tournament. It’s not one to miss, and a favorite of our youth fighters!

Vigils and Courts and Elevations, OH MY!

The largest Æthelmearc Royal Court at Pennsic is Tuesday of War Week (8/9) at 6pm in the AE Royal Encampment (CHANGE of venue!!).

There will be multiple additional Courts throughout the War. Here they are presented copy-and-pastable, and organized by the known Æthelmearc Vigils and Elevations (other awards will be happening at these times, too!):

THL Renata le Rouge: Vigil Sat 8/6, 6pm, Debatable Lands N10 (Fletchers). Elevation to Laurel at additional Kingdom Court Sun 8/7, 6pm AE Royal at Debatable Lands Party (Baronial Court at 4:30). [Note: Morien McBain & Michael of Northwood will be sent to vigil from this Kingdom Court.]

THL Ottlige Rappoltsweiler: Vigil Mon 8/8, 4pm, Hunters Home encampment on Mt Eislinn. Elevation to Laurel at main Kingdom Court Tues 8/9, 6pm AE Royal

Master Morien MacBain: Vigil at Sun 8/7, 6:30pm, Lusty Wench camp E17. Induction to Laurel at additional Kingdom Court Monday 8/8 6pm (before Kingdom party) at AE Royal.

Sir Michael of Northwood: Vigil Sun 8/7 evening, at Kynges Bridge camp. Induction to Pelican at main Kingdom Court Tues 8/9, 6pm AE Royal

Mistress Caroline of Burgundy: Vigil Wed 8/10, 11am (after Novice Tourney), Rapier Field. Induction to Master of Defense at additional Kingdom Court Wed 8/10 ~4pm Rapier Field [Note: Vigil is in combination with vigils of THL Guillaume and Countess Kathryn, lately of the Mid]

THL Guillaume le Noir: Vigil Wed 8/10, 11am (after Novice Tourney), Rapier Field. Elevation to Chivalry at additional Kingdom Court Thurs 8/11 ~1pm (after the Bridge Battles) Heavy Field [Note: Vigil is in combination with vigils of Mistress Caroline and Countess Kathryn, lately of the Mid]

Order Meetings and Booze

The Æthelmearc Brewers’ Guild Bar is open for Order Meetings! And also various events in and about AE Royal throughout War Week. Huzzah!

Laurel Meeting, AE Royal, Sat 8/6 at 10am
Pelican Meeting, AE Royal, Sat 8/6 at 5pm
Gage Meeting, AE Battlefield Pavilion, Wed 8/10, 2pm
Chivalry Meeting, AE Battlefield Pavilion, Wed 8/10, 3pm

YOU Can Help Us Win!

In addition to joining your comrades-at-arms on the heavy and fencing fields of honor (see schedule for details), in the many field War Point opportunities, you can score some points in non-field activities as well!

  • A&S Populace War Point – Take or teach classes, most of War! Teaching a class gets you 5 points (5 points total no matter how many classes you teach), attending a class earns one point per class attended. Make sure to add your tally mark at the end of your class! Read more!
  • Archery & Thrown Weapons Populace War Points – throughout War Week! Check the Pennsic Martial Schedule for details.
  • Service War Point – it definitely exists, but remains mysterious at this time. All we know is that there is a Google document to record your service hours to the War.

Of General Interest

Pennsic War will be following Æthelmearc’s Covid Policies. You cannot get into the War without proof of vaccination or a negative Covid test within 72 hours from a medical facility. You’ll need to mask up at troll and other areas (but not most). Read the FAQs here.

The A&S War Champs War Point will be held Wed 8/10, from about 10am to 5pm in the Great Hall – cheer on our team!

Would you like to help the War itself? You can volunteer for the War! Just go up to your area of interest and volunteer. [Hint: Children’s Point is greatly needing some folks!). Read a bit more about the options here.

Families take note! The Known World Children’s Fete (Ages 4+) returns on Wed 8/10 from 10am to 1pm (registration begins at 9am) in the Great Hall! Arts, crafts, games, entertainment, snacks, and more! Read more here.

At 4pm, Wed 8/10, there will be a Known World Equestrian Meeting in AE Royal

The Memorial Ship Ceremony will be Thurs 8/11 from 1p to 6pm. Visit White Wolf & Phoenix merchant booth for details. It will feature in particular for Viscount Edward Zifran of Gendy. He was a long time icon of the Pennsic War, the East Kingdom, and friend to many here in our Kingdom.

Feel the need to run? The Unofficial Half Marathon starts at 7am middle Saturday, meet at First Aid Point (right by AE Royal!)

Want to know more about Pennsic happenings? Check out the full schedule here. Other resources (including a printable handout, event guide, and university booklet) HERE.

SEE YOU THERE!

Demystifying Singles Camping at Pennsic

21 Thursday Jul 2022

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The following missive was posted on social media by Lady Mordona Mayfel, and is reproduced here (with minor formatting edits) with permission: 

Greetings everyone! I’m Lady Mordona Mayfel, Assistant deputy mayor of Zoning and Planning “Land Office”. I wanted to stop in and give a quick introduction who I am and what’s going on for Independent “singles” camping this year. I will be your singles camping liaison again this year.

First, what is singles camping? Well its campable land set aside and reserved for any patron of Pennsic who doesn’t have a private camp for a home. It can be anyone, from new to veteran campers alike. If you come, we’ll have space for you.

Now that isn’t anything new, but here’s something that is. We’ll have staff and volunteers during daylight hours of operation to assist singles campers in finding a plot of land that best suits their needs for Pennsic. Want to be close to fighting and not need to hike all your heavy gear? What to be close to the Pennsic night life and parties? Need something quiet and kid friendly? We’ll find something that works for you.

How does one use this service? Well all you need to do is poke your friendly volunteers at Troll or Watch and they’ll radio for us and we’ll be there in a few minutes if we aren’t already there. During the week, it’ll just be myself, but on the high traffic weekends, we’ll have some volunteers to also assist in the daylight hours.

If you have any questions regarding singles camping, please send me an email at land2@pennsicwar.org

Thank you and I hope you all enjoy your war this year!

Pennsic Guides and Merchant List

18 Monday Jul 2022

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The Pennsic Guides are now available on the Pennsic website home page here. Scroll down to see them. Note that the University Booklet and Event Guide will not be distributed in printed form at Pennsic this year, only the Hand Out, which has QR codes linking to the other two guides as well as additional resources.


In addition, a list of the merchants who will be at Pennsic is listed below. Note that this does not include food vendors.

Pennsic 49 Merchants List:

A Case Of Random
A Leather Crafter
A’s Round Pottery
Armlann
ArmStreet LLC
Artful Badger Designs
Ash And Griffin Pottery
Auntie Arwen’s Spices
Aurora’s Creations
BadAss Garb
Barb’s Garb
Black Mountain Clothiers
Blades By Violent Discord
Blue Unicorn
Bohemia
Boots By Bohemond
Brandr Forge
Briar Patch Garb
Brothers Cross Trading Company
Cabochons
Calontir Trim
Camelot Treasures
Caravan Crossroads
Carolina Calicoes
Cat Man Do Designs
Catskill Mountain Moccasins
Circle Works
Claybaby Pottery
Crafty Celts
Dancing Pig Pots
DeRosas Leatherworks
Designs By J
Drachenstein Treasures
Dragonscale Jewelry
Dru Shoemaker / Trouvere Music Works
Earth And Loom
Egill’s Woodstuffs
Elk Ridge Archery
Fearghal Blades
Feed The Ravens
Fiona’s Fineries
Fire Horse Pottery
Gaukler Medieval Wares
Gode Erthe Pottes
Green Mountain Leathercraft
Grey Goose Bows
Greybarr Traditional Archery, LLC
Griffins Gate Clothing
Gryphon Furniture
Guild Mirandola
Gwen Erin Natural Fibers
Hero’s Haven
Historical Glassworks
Hobbitronics
Hrymgnar’s New + Used Booty
Ian’s Grove
Icefalcon Armory
Iron Cross Tailor
Irontree Works, Inc
Just Plain Plunder
Kemmer Woodworks
Kentucky Leather And Hide
Kings Ransom
Kingskeep
Knights Of The Classroom, LLC
Knives Of The North
Kraken Apothecary LLC
Laurel Cavanaugh, Goldsmith
LeEllen Expressions
Littlehammers Forge
Livonia Smithery
Macklemore’s Thrift Store By Merchant’s Wares
Magrebi Imports
Maison Rive Historic Clothing And Supplies
Malik’s Bazaar
Mediaeval Miscellanea
Mid East Magic /Possibly Period
Minerva’s Spindle
Minnow Creek Ceramics LLC
Miriam’s Yarns And Fibers
Misc Etc
Moongate Designs
Moonstich Leather & Silver
Munitions Grade Arms
Neverland Designs
New Mythology Press (formerly Aesc & Thorn Publishing)
Nightshade Leather
Nordic Trader
North Star Armoury
Orion’s Belt Shop
Palmyra Traders
Past Tyme Perfumerie
Peacock’s Nest Studio
Pine Box Traders
Please Touch Pottery
Prismatic Scales
Rabenwald Metalsmything
Red Falcon
Red Headed Wench
Reliquary Arcanum
Renaissance Arts & Design
Revival Leather Goods/ Adkins Historic Reproductions
Roanoke’s Attic Goods
Rock Top Bookshop And Bindery Aka The Haunted Bookshop
Royal Blue Traders
Sarasvati’s Call
Serpents Eye
Sharp Pointy Things
Sigrid And Magnus Leather Emporium
Silver Dragon Company
Silvertree Souq
Skapa Leather, LLC
Skjaldborg Artisans
Son Of Sandlar
Starlit Studio
Sultry Treasures By Debra
SunStones
T L Barnes Enterprises
T.F. Woodcraft
T’gerToggs
Tea And Comfort
Tentsmiths
The Bee Folks
The Bored Housewife
The Celtic Cauldron
The Crown And Chalice
The Horny Viking LLC
The Magic Mirror
The Pennsic Independent
The Phoenix Nest
The Practical Goose
The Practical Viking
The Shadowed Stranger
The Silk Road Traders
The Tatterdemalion
The Treasury
Thorny Rose
Thorthor’s Hammer
TLC Leathercraft
Tomas The Lapidary’s Jewelry
Touch The Earth
Traders of Tamerlane
UnderWares: Historical Garments
Unicorns Garden
Ursula’s Alcove
VCR
Viking Archery Supply
Wanderlust Import Trading Company
White Wolf And The Phoenix
Windrose Armoury
Wire You Waiting
Zen Warrior Armory

Coopers Charging Fee to Move Trailers at Pennsic

07 Thursday Jul 2022

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PENNSIC TRAILERS – FEES AND EARLY PLACEMENT

There is now a fee for us to move your trailer. This fee covers moving your trailer down and back two times for a total of four transports. We will not move your trailer more than four times. Please feel free to move your own trailer if you desire to do so.

**There is a discount if you sign-up for Pennsic Trailer Early Placement (PTEP) versus requesting a move in the War Room.

  • Early placement request fee: $20.00
  • War Room request fee: $30.00

Sign up to have your trailer pulled on to your site before you arrive at Pennsic by signing into your Storage account and going to the ‘Pennsic trailer early placement’ tab. Make sure to leave an entrance/exit path to move the trailer on/off your site. There is no guarantee your trailer will be pulled on to your site early.

Visit the link here to sign in to your storage account to pay your storage bill or submit a early trailer request: https://cooperslake.com/storage/login.php

Updated Æthelmearc CoVID Rules

06 Wednesday Jul 2022

Posted by in Announcements, Event Announcements & Updates, Kingdom News, Officer Announcements, Pennsic

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  1. From our Kingdom Seneschal. Please share to any you know are attending Pennsic:

UPDATE

KINGDOM of AETHELMEARC

COVID POLICY  – FOR PENNSIC WAR

Effective July 5th, 2022.

Greetings from the Æthelmearc Kingdom Seneschal;

Please read the below Covid policies update for The Kingdom of Æthelmearc, as we’ve made some very important and recent changes that will affect all Pennsic War attendees.

These policies have been discussed and coordinated with Duke Christopher, Æthelmearc’s Deputy Kingdom Seneschal for Pandemics, as well as Their Royal Majesties Æthelmearc, and the Mayor of Pennsic.

MASK WEARING:

Aethelmearc has a two part masking policy.

Part 1 – OUTSIDE: Masks are no longer required – by anyone – outside.  Vaccinated, unvaccinated, kids, grown-ups – no one is required to wear masks outside.

Part 2 – INSIDE:  All unvaccinated individuals, over the age of 2 years, must wear a mask at all times inside. Also – everyone, vaccinated or not, must wear a mask inside, when Covid transmission is high or substantial on the CDC Transmission map (not the community level). Let us repeat – This is the CDC transmission map, not the Community Levels map. If the map has green on it, it is the wrong map.

Definitions for Pennsic War:

INSIDE – Troll, due to its high density and volume is considered inside and masks are required at Troll. The Great Hall/Big Giant Barn is considered inside if any of the doors are down, the laundry area, bathhouses, and trailers used by the SCA.

OUTSIDE – All outdoor areas  in the Coopers Lake Event Park area and All Pennsic tents – (except Troll & The Great Hall if all of the doors are open)

PENNSIC UNIVERSITY CLASSES – The Presenter, lecturer or teacher presenting any class in any tented area of the Pennsic University may require attendee of that lecture to wear masks during the class.

THE COOPERS STORE & INTERNET CAFÉ: Are not part of the event and as such does fall under their own policy & rules.

PRIVATE CAMPS:  Can and may set their own rules for mask wearing in their own camps / tent areas.

PARENTS PLEASE NOTE: The upper level of the Cooper shower house next to the Cooper Store will be closed and locked for Pennsic 49. The upper bathrooms will still be accessible from the deck. Please let families with older children and teenagers know that they will not be able to hangout and play games inside the shower house like they have in previous years.

COVIDSAFE:

COVIDSafe – Proof of vaccination or negative test.

We are following the SCA’s COVIDSafe policy. You can read it in full in the comments below, but the short summary is that everyone five years old and up must either show proof of being fully vaccinated against Covid-19 or proof of a negative Covid test taken within 72 hours of check-in, that has been issued by a medical facility. (It cannot be a regular home test.)

Some important points – This is required. If you do not have either a negative test or proof of vaccination, you will be turned away, regardless of how far you have travelled, or your status in the SCA. The local testing centres may be full. Your entry to Pennsic will likely be delayed hours, if not days. Please come prepared and please let others who do not do social media know as well. Electronic versions of proof of vaccination or a negative test are OK.

Two other quick points –

1/ There will be no menacing the CovidSafe checkers at Troll. Please be kind to these staff members. They are trying to help you get through the line as quickly as possible. Anyone that starts yelling at them, bullying, acting disrespectfully, or being abusive to them will be told to remove themself from the property immediately for the duration of Pennsic War.

2/ Please be advised that the SCA COVIDSafe policies are for attendees. The landowners, their staff, and some of the food vendors (who don’t participate in the event) are not covered under this policy or the mask policy. There will be no menacing, yelling, or bullying of them either.

What to do if you become sick at Pennsic.

If you get Covid or test positive for Covid while at Pennsic, you should immediately put on a mask, and return home.

If that is not possible (say due to plane tickets), you should Isolate in your tent/camp; notify your campmates for their own health and safety, do not participate in any activities such as martial, classes, A&S, court, and the like, and you can return to activities after 5 days of no symptoms and a negative Covid test issued from a licensed medical provider; or 10 days and a negative Covid test issued from a licensed medical provider if you have symptoms.

Again, this is ONLY if you cannot return home due to extenuating circumstances. We know that some of you do not agree with these policies and there is an added burden. We just want you to understand that our main goal here is to keep the greatest number of people at the lowest risk.

SUMMARY:

  • CovidSafe policy is in effect at Pennsic, you must show proof of vaccination or proof of a negative covid test, from a medical facility, taken within 72 hours of arrival.
  • Masks are required inside at all times by unvaccinated individuals 2 and up, and masks are required inside by *all* if transmission is substantial or high.
  • If you get sick or test positive at Pennsic, mask up and return home.

Thank you all so much for reading and I hope you have a wonderful Pennsic War.

Monica Gaudio

Kingdom Seneschal

Æthelmearc

Illadore de Bedegrayne

Pronouns: She/Her

Æ Covid Policy –https://tinyurl.com/AEShortSummary

 

COVID Policies for Pennsic

06 Monday Jun 2022

Posted by in Announcements, Pennsic

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Video of this announcement available here.

Æthelmearc COVID Policies can be found here. 

SCA COVIDSafe Policy can be found here.

CDC COVID Transmission Map here.

Greetings, For those of you who don’t know me, I am Illadore de Bedegrayne and I am the Kingdom Seneschal for Æthelmearc, which is the kingdom where Pennsic occurs.

Because of that, Pennsic falls under Æthelmearc’s COVID policies, so let’s get into them.
We’re going to discuss COVIDSafe, masking, and what to do if you get sick at Pennsic.
First and foremost, we are following the SCA’s COVIDSafe policy.

You can read it in full in the (links above), but the short summary is that everyone five years old and up must either show proof of being fully vaccinated against COVID-19 or proof of a negative COVID test taken within 72 hours of check-in, that has been issued by a medical facility. (It cannot be a regular home test.)

Some important points:

  • This is required.
  • If you do not have either a negative test or proof of vaccination, you will be turned away, regardless of how far you have traveled, or your status in the SCA.
  • The local testing centers may be full. Your entry to Pennsic will likely be delayed hours, if not days.
  • Please come prepared and please let others who do not do social media know as well. Electronic versions of proof of vaccination or a negative test are OK.
Two other quick points:
  • There will be no menacing the COVIDSafe checkers at Troll. Please be kind to these staff members. They are trying to help you get through the line as quickly as possible. Anyone that starts yelling at them, bullying, acting disrespectfully, or being abusive to them will be told to remove themself from the property immediately for the duration of Pennsic War.
  • Please be advised that the SCA COVIDSafe policies are for attendees. The landowners, their staff, and some of the food vendors (who don’t participate in the event) are not covered under this policy or the mask policy. There will be no menacing, yelling, or bullying of them either.
Next: masks.
Æthelmearc has a two part masking policy:
  • Part 1: If you are unvaccinated, you must wear a mask at all times in public areas.This does not include when you are in your private camp – anywhere out in public, you must wear a mask over your mouth and nose. Kids: yes, this includes kids age 2 and above. Again, this is for outside your private camp, and in public areas.
  • Part 2: Any place that is inside, when COVID transmission is high or substantial on the CDC transmission map (not the community level), everyone must wear a mask.
What is inside?
  • Troll, due to its high density and volume is considered inside and masks are required at Troll.
  • The Great Hall/Big Giant Barn is considered inside if the doors are down, the laundry area, bathhouses, and trailers used by the SCA. Of note, the upper level of the Cooper showerhouse next to the Cooper Store will be closed and locked for Pennsic 49. The upper bathrooms will still be accessible from the deck. Please let families with older children and teenagers know that they will not be able to hangout and play games inside the shower house like they have in previous years.
What is outside?
  • All Pennsic tents – save Troll.
  • The Great Hall if all of the doors are open.
  • And of course, outside. 🙂

(The Cooper Store and Internet Cafe is not part of the event and does not fall under this policy.)

Side note: Private camps can set their own rules for masks in their own camps / tent areas.

What to do if you become sick at Pennsic.
  • If you get COVID or test positive for COVID while at Pennsic, you should immediately put on a mask, and return home.
  • If that is not possible (say due to plane tickets), you should isolate in your tent/camp; notify your campmates for their own health and safety, do not participate in any activities such as martial, classes, A&S, court, and the like, and you can return to activities after 5 days of no symptoms and a negative COVID test issued from a licensed medical provider; or 10 days and a negative COVID test issued from a licensed medical provider if you have symptoms. Again, this is ONLY if you cannot return home due to extenuating circumstances.

We know that some of you do not agree with these policies and there is an added burden. We just want you to understand that our main goal here is to keep the greatest number of people at the lowest risk.

To summarize: COVIDSafe policy is in effect at Pennsic, you must show proof of vaccination or proof of a negative COVID test from a medical facility, taken within 72 hours of arrival, unvaccinated individuals, 2 and up, need to wear a mask in public spaces, masks are required by *all* inside, and if you get sick or test positive at Pennsic, mask up and return home.

Thank you so much and I hope you have a wonderful War.

Pennsic University Covid Policy Update

08 Tuesday Feb 2022

Posted by in Announcements, Arts & Sciences, Event Announcements & Updates, Pennsic

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Image courtesy of the Medieval and Renaissance Graduate Student Association of Ohio State University.

GAZETTE NOTE 7/7/22 – IMPORTANT!!! THE ARTICLE BELOW CONTAINS INFORMATION THAT IS NO LONGER ACCURATE. PLEASE REFER TO pennsicwar.org FOR THE MOST UPDATED COVID POLICY INFORMATION.

Announcement from Captain Elias Gedney, Chancellor of the Pennsic University:

In [a previous] message announcing the opening of the Thing to new Class submissions for this coming Pennsic, we announced our plans to make our classes as safe from the contagion sweeping out lands as we can possibly do. We have been informed that we need to make some clarifications on these policies.

Firstly, the Pennsic University Tent and Masking policies are not intended to, and will not, supersede the relevant policies of the Kingdom of Æthelmearc, which has the final say in this regard. Competent authority from the Kingdom of Æthelmearc have reviewed and approved the University plans for masking and keeping tents open as much as possible to to promote continuous air exchange.

It is important to note that, at all times, the Kingdom policy will supersede any University policy. The University can make a tougher policy at its discretion, but it cannot make the Kingdom policy looser or inapplicable in any way. The Æthelmearc Covid policies will always apply as a baseline. The University requests masking inside tents IN ADDITION TO the Kingdom Policy.

Secondly, the Policy regarding masking and ventilation was informally titled as “University CovidSafe Policy.” This policy has NO RELATION WHATSOEVER to the SCA “COVIDSafe” policy which governs vaccination/test status and documentation of same for admittance to events. We will be renaming this policy officially to a less confusing name in the near future.

Any changes to the University policy in this regard will be made in communication with the Æthelmearc Seneschallate and the Kingdom Deputy Kingdom Seneschal for Pandemics.

The SCA Covid Safe Policy may be found at the Official SCA website.

The Æthelmearc Covid policy (which includes the masking requirements) may be found here.

CDC guidance consulted in formulating the University policy is available here.

Pennsic Postponed Until 2022

16 Friday Apr 2021

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From the Pennsic Mayor –

G’Day Everyone,

When taking office in the position of Mayor for Pennsic 49 I made a promise to everyone. That promise was that above all else, I would endeavor to run a fiscally responsible and safe Pennsic 49. It was my dear friend and mentor Viscount Sir Edward that said to me “The people that attend this event are Pennsic, take care of them.” I promised him I would. Then COVID 19 hit and the entire world was plunged into a crisis, the like of which we have not witnessed in our lifetimes.

Over the past few months, I have been in constant discussions with The Pennsic Seneschals Group (PSG), The President of the SCA Inc, Coopers Lake Management and my Pennsic Senior Executive Group. In addition, I have seen the comments from many of you and listened to the comments from my Deputy Mayors and their staff.

I have kept you all updated as much as possible so that you all understand my decision-making process and so that you understand the path I am walking when I make decisions. Although change is happening and things are getting better, I must deal with the now, rather than what I think it may be like in 3 months’ time and unfortunately our vendors needs for commitment and certainty are requiring us to make commitments earlier than we originally intended.

As Mayor of Pennsic 49, I was entrusted with, the welfare and safety of the entire Pennsic Family. It is therefore with great sadness that I must inform you today that, I have decided to Postpone Pennsic 49 for another 12 months to 2022. The new dates for Pennsic 49 will be 29 July 2022 – 14 August 2022. This has been an exceedingly difficult decision to make but I trust you understand the reasoning behind it.

This postponement will be heartbreaking news to many of you and especially to the community surrounding Coopers Lake.

It has been arranged with Cooper’s Lake Management, that those who have preregistered for Pennsic 49 may have their registrations rolled over to 2022. If you desire a refund, please go to http://www.cooperslake.com and log into your pre-registration account.

Even if Pennsic 49 cannot run this July 2021, I remain optimistic that the situation will improve over the next months. I know that some of you have lost loved ones to this pandemic and my Pennsic Team and I send you our condolences and best wishes.

I am looking forward to the time when I can share some time with you all at Cooper’s Lake and Pennsic War.

Yours in Service,

Sir Gregory of Loch Swan

Mayor

Pennsic 49