Tag Archives: Exchequer

Kingdom Exchequer Seeks Deputies and Offers Guidance on Charitable Gifts

14 Monday Sep 2020

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Harvest Tidings, Æthelmearc, from the Kingdom Exchequer’s Office.

The Exchequer Office is looking to fill three deputy positions of varying skills and time commitments: Regional Deputy, Archival Deputy, & Pennsic Chamberlain Deputy.

All potential Deputies must be paid SCA members, aged 18 or older, who can become a Warranted Exchequer (though an existing or active Warrant is not required to apply), and must have regular access to Email, Google Drive, and Excel.

Please look through the Job Listings posted on the Kingdom Website for more information on each position. If you are interested in any of these positions, or in joining the Kingdom Exchequer Team in general, please send your SCA resume and letter of intent to resume.exchequer@aethelmearc.org

During this extended time of absence from activities we enjoy with those we love, the Exchequer Office has received questions on what SCA branches can do to help out others. The basic rules that need to be followed by any branch are:

  • SCA Branches may donate to other 501(c)(3) Organizations. This includes groups like the American Red Cross, Girls Scouts, United Way, etc.
  • SCA Branches may donate to other SCA Branches. Please be sure to contact the recipient branch first to ensure that they are willing to accept the donation and have the capacity to do so at this time.
  • SCA Branches MAY NOT donate to organizations that only benefit SCA members.
  • SCA Branches MAY NOT donate to organizations that do not have official IRS Non-Profit Status. This includes GoFundMe, Patreon, etc. Be sure to request the IRS EIN from the organization prior to donating to verify this status.

If your branch is interested in providing financial assistance to another group or organization, please contact the Exchequer’s Office, and we can help ensure everything is handled correctly on the back end so that your generous giving is easily and smoothly received.

Should you have any questions, concerns, comments, etc., especially while we are experiencing these interesting times, please contact the Exchequer Office at ae.exchequer@aethelmearc.org

Be safe, be smart, & be kind. Wear your mask & wash your hands.

Rhys Penbras ap Dafydd
Kingdom Exchequer

ISO the “Jewel Thrones”

29 Thursday Dec 2016

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Branwen - Joe

Queen Branwyn, photo by Master Augusto Giuseppe da San Donato

Greetings,

I’m looking for the Jewel Thrones: the ones with the big bas-relief carved escarbuncle with a big red jewel right in the middle.

I’ve been told various things about where these might be, and that they might currently be under repair, though nothing definitive.

If you have them please drop me a note to ae.exchequer@aethelmearc.org and if you think you know who might have them, please also send me a note.

Thank you,
Tofi
Æ Exchequer

Statement from Society Exchequer on the NMS Policy

18 Wednesday Nov 2015

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ExchequerPertinent to recent discussions about the Non-Member Surcharge and when it is to be in force, The Society Exchequer has issued the following statement regarding when it is and is not appropriate for local groups to collect the non-member surcharge:

The Non-Member Surcharge of $5.00 (five dollars) shall be collected at every Society, Kingdom or Local group event where:
1. the event is advertised in either the Kingdom Newsletter or the Kingdom website and/or a local newsletter or local web site
2. where it is anticipated that the SCA’s insurance will be covering the Kingdom or local group and its officers/agents
3. where a site fee (or suggested donation) is being charged for admittance.
Any participant who attends such an event who does not possess a valid membership card must be charged a $5.00 (five dollars) Non-Member Surcharge (NMS) in addition to the site fee or suggested donation amount and that NMS shall be collected and submitted to the Kingdom Exchequer or their assigned deputy within 10 business days. The Kingdom Exchequer is responsible for submitting the NMS for both Kingdom and local group events by the end of the following month.

Limited exceptions to the NMS rule:

1. Demonstrations – if the Kingdom or local group is hosting a demo at a school, a Renaissance Faire or some other gathering run by another organization (either for-profit or non-profit), the collection of NMS is not necessary; however, if the Kingdom or local group is either hosting or co-hosting the event and charging either a site fee or suggesting a donation, NMS shall be collected.

2. Regular Occurring Meetings: No NMS need be collected at a weekly, monthly, quarterly or semi-annual re-occurring event, i.e. not at an officers meeting, a local group fighter practice, or regularly scheduled local arts & science meetings. If there is an officers meeting (or any other meeting or practice) at a published event charging a site fee or a suggested donation, this meeting/practice (as part of another event) does not negate the need to collect NMS.

Exchequer Office Changes

21 Tuesday Jul 2015

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ExchequerGreetings unto my beloved friends and Kingdom. I want to take the time to thank everyone who has been an exchequer over the last 4 years and thank you for your patience with me at times when things went sideways. It has been a long 4 years and I am ready to retire. As Master Tofi will be taking over the position of Kingdom Exchequer as of Pennsic Aethelmearc Court, this will be my last official missive as the Chancellor of the Exchequer.

The Society Audit has been completed by the outside auditors and based on their recommendations the following changes are effective immediately.

1) All groups MUST submit a signed, balanced statement of all accounts monthly to the Kingdom Regional Exchequer.

The bank statement must be balanced with the check register and account for all outstanding items. The statement (and if separate, the accounting form) must be signed and dated by both the Exchequer and the Seneschal. The documents can be scanned and emailed, but must be to the Kingdom by no later than the last day of the following month. Please send all prior months for 2015 by August 31st. Any group needing assistance with how to complete this should send someone to the Exchequer meeting at Pennsic or contact Master Tofi after Pennsic.

2) All NMS must be turned into the Kingdom NMS Secretary by 10 Calendar days after the close of the event and this includes mail time. The kingdom will be required from July on to turn in all NMS funds to the Society Monthly so this is a hard deadline. I ask that you prepare the form and check when closing gate at the event and put it in the mail on the way home to ensure receipt. We will be contacting Seneschals and Exchequers privately for events occurring in July, August and September to ensure they are aware of the changes.

3) No signer on a checking account may sign a check for themselves or any family member. To accommodate this, I am going to suggest strongly that whenever possible each group have 3 local signers plus the Kingdom signer on the account. If this is not possible, checks will need to be endorsed by the Kingdom signer in cases of conflicts with this rule.

If anyone would like to discuss anything with me, I will be camping in Æthelmearc Royal this year and I will be available for private conversations.

Thank you all.

Yours In Service,
Dame Kateryna ty Isaf
Chancellor of the Exchequer

New Exchequer Office Contacts

27 Friday Feb 2015

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ExchequerA missive from the Kingdom Exchequer.

Greetings unto the Exchequers of Æthelmearc,

The Kingdom Exchequer’s office is being reorganized to better serve the Kingdom. I would like to thank THL Alina Marie de Valenciennes for her years of service as the Regional Exchequer for Region 4. Taking effect immediately, Regional Exchequers are changing. Baron Tofi is stepping out of the role of Regional deputy to get ready for taking over the Kingdom office as of Pennsic.

Please begin sending reporting to your new Regional deputies. The NMS Secretary THL Etaine Eame is not changing, but she is taking over additional duties as the Region 1 deputy. Baron Bataar and Baroness Anastasie are moving to different regional deputiships and I would like to welcome Countess Etain and Lady Laurentia of Caladonia as new regional deputies.

As always, any changes in signature cards should start with an email to me of the Bank Account Request form, so that we can provide this to the Society. Please email to ae.exchequer@aethelmearc.org.

Thank you all for your continued service,
Dame Kateryna ty Isaf
Chancellor of the Exchequer

Region 1 and NMS Secretary
THL Etaine Eame
etain0110@gmail.com

Region 2
Baron Sogtungui Bataar
bataarsogdo@hotmail.com

Region 3
Lady Laurentia of Caladonia
laurentia.caledonia@gmail.com

Region 4
Baroness Anastasie deLamoure
lovetoo76@verizon.net

Region 5
Countess Etain ingen Dalaig
angeliquejb@yahoo.com